Membership Operations Specialist at American Petroleum Institute

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

78000.0

Posted On

16 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Event planning, Administrative support, Microsoft Office, Relationship building, Writing, Problem solving, Research, Data aggregation, Membership records management, Marketing collateral development, Cross-organizational collaboration, Communication, Attention to detail, Time management

Industry

Oil and Gas

Description

Job Summary The Membership Operations Specialist will support the Membership team by expanding bandwidth for key projects and initiatives. The candidate should be entrepreneurial, a self-starter who thrives in team environments and a problem-solver who takes initiative. They should also be comfortable supporting the execution of executive-level events, managing competing priorities, and have a strong attention to detail. The Membership team works across API, regularly interfacing with Policy, Economics and Regulatory Affairs, Global Industry Services, Government Affairs, and Public Affairs, to drive value for our members and increase collaboration across the organization. The ideal candidate will demonstrate a willingness to learn about the natural gas and oil industry, interest in public policy and advocacy campaigns and other membership projects, and a keen ability to contribute to organizational-wide goals through project ownership and relationship-building. API and its nearly 600 members represent all segments of America’s natural gas and oil industry, which supports more than 11 million U.S. jobs and is backed by a growing grassroots movement of millions of Americans. Responsibilities: * Provide support for the planning, preparation and execution of executive-level and member-facing events. * Provide project management for cross-organizational activities such as educational webinars for members and industry professionals, API-sponsored conferences and tradeshows, and external events as needed. * Create and/or assist with development and modification of presentation materials, membership marketing collateral, and other key deliverables. * Provide administrative support to the membership team, including the maintenance of API membership records, committee rosters and member engagement requests. * Support API membership process, including process improvements, life-cycle communications, and onboarding and retention campaigns. * Play a role in the team’s cross-organizational collaboration by providing support to various API teams. Key Relationships * Senior Vice President & Chief of Staff * Director, Membership & Executive Office * Senior Manager, Executive Office * Senior Administrator, Membership & Development Qualifications * 0-3 years of experience in a similar role. * Bachelor's degree in relevant area, or other related field equivalent work experience. * Ability to manage and prioritize multiple projects and tasks; meet deadlines; work independently and efficiently with minimal supervision; and handle sensitive and confidential information. * Willingness to build and cultivate relationships and to work effectively in a team environment. * Ability to solve problems logically and quickly, using good judgement or escalating issues when appropriate. * Ability to research and aggregate information accurately from a variety of sources. * Strong writing capabilities and understanding of differentiated messages for audiences. * Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Teams). * Interest in the U.S. natural gas and oil industry and/or the operations of trade associations a plus. Physical Requirements * Able to remain in a stationary position working on a computer * Move about the office to access office machinery, meeting rooms, etc. * Operate a computer and other office machinery such as printers and copy machines * Transport items and equipment up to 25 lbs. on occasion Travel Requirements * Up to 25% This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent. EEO Statement API is an equal opportunity employer. We are dedicated to creating and sustaining a diverse and inclusive workplace. All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law. API is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email at HumanResources@api.org [HumanResources@api.org]. This salary range is DC based and may be adjusted accordingly due to candidate’s geographic location. Candidates are typically hired at a point in the salary range based on prior experience, education, and market demand for the role; candidates are also compared internally to their peers. API offers a comprehensive benefits package for our employees and their families. More information about our benefits may be found at api.org/about/careers/benefits.

Responsibilities

The Membership Operations Specialist supports the membership team by managing cross-organizational projects, executive-level events, and member-facing initiatives. They are responsible for maintaining membership records, creating marketing materials, and facilitating communication across various API departments.