MetroPlan Business Manager

at  Mountain Line

SAFETY STATEMENT

This is not a safety sensitive position and is not subject to Drug and Alcohol Testing as required by the Federal Transit Administration.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of generally accepted budgeting, accounting and auditing principles and practices for government agencies and grants and software such as QuickBooks.
• Knowledge of responsibilities, functions, and Rules of Procedure for the MetroPlan Board and TAC.
• Preparation of agendas, minutes and filing systems, format and legal requirements used in preparation and retention of documents.
• Knowledge of organizational structure of partner agencies and the services and functions provided by each department.
• Knowledge and skill in applying analytical and evaluative techniques, identification and resolution of grants administration issues and knowledge of laws, regulations, policy, and other requirements that affect grant program administration.

SKILLS & ABILITIES:

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables.
• Ability to interpret a variety of instructions and rules and regulations furnished in written, oral, diagram, or schedule form.
• Ability to plan, implement, monitor and close grant agreements of all types and for a variety of purposes in a workable and concise manner.
• Demonstrated ability to maintain a high degree of organization, with attention to detail and accuracy.
• Working knowledge of computer software related to word processing, spreadsheets, presentations, and databases.
• Ability to understand, interpret, and communicate grant and financial terminology.
• Ability to inspect and track varied grant projects and to monitor appropriate paperwork, authorizations, signatures, payments, reporting, and compliance.
• Ability to establish, maintain, coordinate and communicate effective working relationships with elected officials, state, federal and local appointed officials, financial staff, legal staff, funding agencies, auditors, and the general public.
• Promote teamwork in partnership with citizens, other agencies, managers, and other employees.
• Solve practical problems, deal with a variety of variables, and be creative, open-minded, and professional.
• Understand community politics, the culture of the organization, and the impact of financial processes and outcomes.
• Ability to organize and coordinate multiple tasks, work independently, maintain confidentiality and take initiative to improve upon current operations in a collaborative manner.
• Ability to learn grant management and financial software.
• Ability to prepare and present narrative and written reports.
• Ability to work under the pressure inherent of meeting numerous and conflicting deadlines.
• Processes a variety of forms and paperwork, using established procedures.
• Types, data enters, or word-processes a variety of technical documents; compiles data and prepares reports.

EDUCATION REQUIREMENTS AND WORK EXPERIENCE:

• Bachelor’s Degree in Accounting, Public Administration, Business Management, or related field.
• Three years of experience in governmental budgeting, accounting or record keeping, utilizing computerized accounting systems, currently QuickBooks.
• One year of computer experience to include Word, Excel, Adobe Acrobat, and the Internet.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

LICENSES, TRAINING AND/OR CERTIFICATIONS REQUIRED

• Valid Arizona Driver’s License with a satisfactory driving record for the last five (5) years is preferred but not required.
  This job description does not create an employment contract. It is intended to describe the general nature and level of work being performed by the person assigned to this position. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position may be required to perform any other job-related duties as requested by management.

JOB PURPOSE OF THE BUSINESS MANAGER

Under direction of the Executive Director, the Business Manager actively supports and upholds MetroPlan’s stated vision, mission and values. This position is expected to perform day-to-day activities with highly responsible and complex administrative duties including budgeting, accounts payable, revenue operations, grant compliances, and coordination of the Board and Committees. This job carries out day-to-day activities in accordance with Federal, State, and Local laws, rules, and regulations as well as MetroPlan policies and procedures, making recommendations to practices as needed.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Supervisory: This position will supervise and direct the work of vendors towards completing financial management, procurement and grant reporting responsibilities as needed.
• Financial: This job will recommend and submit budget documents and reports to state, local and federal agencies and will be responsible for ensuring that documents and reports are consistent over fiscal years to various granting agencies.
• Policies/Procedures: This job carries out day-to-day activities in accordance with established policies and procedures. This position will evaluate, operate by and recommend modification of rules and procedures.
• Compliance: This job carries out day-to-day activities in accordance with Federal, State, and Local laws, rules, and regulations, grant requirements, as well as MetroPlan policies and procedures.
• MetroPlan Committees: This job facilities committee meetings, creates agenda packets and organizes and communicates with members of the Board, Management and TAC meetings and special functions for the Board.
• Reporting: This job has duties related to reporting to Federal/State/Local agencies on grant compliance and funding reconciliation including records retention.