Mortgage Funding Administrator

at  Canada ICI Capital Corporation

Located in St. Albert, Alberta and reporting to the Manager, Mortgage Funding, the Mortgage Funding Administrator will work with an extensive portfolio of commercial, multi-family residential and industrial real estate properties throughout Canada.
The candidate will gain and utilize knowledge of the commercial mortgage industry, conditions management, regulatory compliance, and sound decision-making skills to fund mortgages which have been originated through our broker network. The ideal candidate is someone who is extremely organized with a high level of attention to detail and the ability to multi-task under strict time constraints.

EDUCATION AND SKILLS

• Post secondary diploma in Business, Office Administration or equivalent is considered an asset.
• Proficiency with Microsoft Office Suite including Outlook, Word and Excel.
• Excellent attention to detail.
• Have strong communication skills, verbal & written, with experience in providing excellent customer service.
• Proven ability to maintain a low error rate under high work volume and short deadlines.
• Ability to develop and maintain a positive working relationship with various departments, brokers, customers, solicitors, investors, and third-party professionals.
• Ability to work independently and with a team in an open-plan office.
• Have proven organizational skills and demonstrate the ability to prioritize and multi-task.
• Commercial loan administration experience is considered an asset.
• Ability to work in a fast-paced environment.

• Receive and review of all pre-funding items as outlined in the commitment letter.
• Liaise with Brokers, Borrowers and Investors to ensure that all supporting documents and pre-funding conditions have been received and satisfied prior to advancing funds.
• Instruct and liaise with third party partners including but not limited to; Insurance Consultants, Solicitors, Quantity Surveyors, and various other professionals.
• Review draft and final legal documents.
• Coordinate and manage all Anti-money laundering (AML) documents.
• Coordinate the closing process with the applicable investor, ensuring that all investor requirements have been met and investor approval has been received.
• Coordinate loan funding with credit and servicing departments.
• Coordinate locking of the interest rate, ensuring that all pre-rate lock conditions have been satisfied and investor requirements regarding timing of rate lock are met.
• Ensure compliance with policies and procedures, legal, ethical, privacy and regulatory requirements.
• Maintain funding status on in-house database system.
• Conduct post funding reviews and resolve open post-funding issues as directed.
• Perform other duties as required.