My Office Support Associate

at  Bayer

MY OFFICE SUPPORT ASSOCIATE

Ever feel burnt out by bureaucracy? Us too. That’s why we’re changing the way we work— for higher productivity, faster innovation, and better results. We call it Dynamic Shared Ownership (DSO). Learn more about what DSO will mean for you in your new role here https://www.bayer.com/en/strategy/strategy

• Responsible for timely and accurate processing of specific administrative tasks according to standard process documentation.
• Organize and maintain Outlook inbox and calendars.
• Coordinate meetings, rooms, and hotel reservations, catering events, new hires onboardings, interviews, etc.
• Creation, follow-up, and tracking of purchase.
• Submit, reconcile, and track travel and project expenses.
• Maintain and manage contact lists, SharePoint, MS Teams, and other systems.
• Prepare and update regular reports, budgets, and other documentation.
• Prepare briefing materials, take minutes, and verify meeting participants.
• Arrange travel and provide support with business trips, transportation, and hotel booking.
• Support onboarding and Offboarding process .
• Register Visitors to the buildings .
• Comply with process standards, policies, documentation procedures, and KPI targets.
• Prepare and maintain process and client documentation.
• Use of existing procedures to solve routine or standard problems.
• Solve, liaise with appropriate resources, follow up, and escalate identified issues.
• Contribute to process improvements and report potential process exceptions.
• Support onboarding and training process for new joiners.
• Support TL, and other team members in operational topics.