National Saturday Club Manager

at  University of Derby

JOB DETAILS

Responsible to
Associate Professor (Civic Practice)/Head of Civic and Communities
Location
Kedleston Road, Derby Campus
Closing date
Monday 2 December 2024
Salary
£27,280 to £29,634 per annum, pro rata (for exceptional performers, there is scope for further progression up to £34,090 per annum, pro rata).
Job grade

ATOS 5

Reference
0479-24
Contract type
Fixed term contract until 31/07/2025
Post type
Part-time
Adaptive working type
Hybrid
This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework.
About the University
We have one simple promise – to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.
The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.
We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 – making it one of the top universities in the country recognised for its outstanding student experience and student outcomes.
Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills.
About the College/Department
As a Civic University, the Civic team lead on a wide range of projects and initiatives that are making a real difference to local communities - opening doors to opportunities, raising aspirations and helping to transform lives. We have a series of flagship projects and community engagement opportunities which run exciting activities all year round, including the National Saturday Club: Society and Change, the Social Higher Education Depot (S.H.E.D™) and newly-launched Civic Curiosity E-Bikes™.
About the role
We are recruiting a Club Manager to run our free-to-attend club aimed at young people aged 13 - 16. The club takes place on a Saturday morning, typically 10-1pm. The club provides a safe, fun space for young people to learn new skills, discover talents and meet new people. They can also find out more about further education, higher education and rewarding careers. The University of Derby Saturday Club mornings are for young people from Derby and Derbyshire of all abilities who have an interest in creative and artistic practice.
We are running the subject strand Society and Change and are looking for a talented individual to work with our club partners and key stakeholders to help design and deliver the club this academic year. More information can be found here: https://saturday-club.org/subject/society-change/
It is all about how we can work together for brighter futures, recognising that they are the future leaders for society who can bring change. This role is for 15 hours per week and would typically would also require one day a week on site and some hybrid working hours. Delivery of the Saturday morning club could take place at any of our partner delivery locations.
The anticipated interview date will be 10th December 2024.
About You
As a Club Manager, you would play a key role in guiding and inspiring young people through their creative journey. This role involves facilitating engaging weekly club sessions and overseeing special events, including a masterclass, an exhibition showcasing the club’s work, and a certificate award ceremony held in July at Somerset House in London. These events are part of the National Saturday Club’s annual Summer Show, which celebrates the accomplishments of young creators from across the UK.
You would bring expertise and passion to help participants explore their creativity, broaden their perspectives, and develop a sense of belonging and purpose within their communities. The position requires creating an inclusive, safe, and enjoyable environment where young people of diverse ages, abilities, and cultural backgrounds feel encouraged and supported. Furthermore, you would liaise with stakeholders to ensure smooth project delivery, managing resources effectively and fostering collaboration to enhance the club’s learning experience.
In addition, a strong understanding of safeguarding policies and procedures is essential to protect and nurture the wellbeing of all participants, ensuring they can freely express themselves and engage in meaningful, enriching activities.

Principal accountabilities

• Be solely responsible for the management and delivery of the Saturday Club Derby.
• Induct, supervise, and advise all stakeholders, including learners, teaching and research staff, and external customers on the operation of the club and relevant club processes.
• Develop an innovative scheme of work for the academic year, deciding upon the modules and projects to be taught.
• Be responsible for identifying, booking, and supervising all guest speakers and technicians required during the club programme.
• Train and manage all student ambassadors who facilitate sessions on each Saturday.
• Liaise constantly with the Communications teams at University of Derby, with local partners and National Saturday Club to help promote the club in schools, process club applications, and communicate regularly throughout the programme year.
• Be solely responsible for communication and the handling of enquiries and complaints from the club members, their parents/carers, and the schools.
• Work cohesively with colleagues from the University of Derby and with local partners of the Derby Saturday Club: Society and Change.
• Work cohesively with colleagues from the National Saturday Club Head office, to ensure that the local club in Derby is organised professionally and in conjunction with the department.
• Manage all Safeguarding and Health and Safety of the club members and internal and external stakeholders. This includes producing Risk Assessments, especially when equipment or dangerous substances are being used.
• Collaborate with the National Saturday Club to organise visits, to follow their instructions and adhere to our contract.
• Organise and manage two off campus visits to showcase work of attendees and develop their skills and experience.
• Manage the participation of the Saturday Club from Derby’s exhibition and award ceremony at Summerset House, London.
• Manage a small budget, to buy materials, refreshments, and to organise and fund the off-campus visits travel/accommodation/hospitality.
• To attend ‘Tutors Training/Meetings’ provided by the Saturday Club Trust, for continued professional development. Health and safety and Safeguarding are a priority and will be embedded in all tasks and responsibilities of the role. The post holder will ensure the Health and Safety of any person for which they are responsible, and all the activities being carried out within the club. This is delivered through the provision of risk assessments, safe processes of work and effective monitoring and supervision. The post holder is also responsible for the safeguarding of club members whilst on campus and during London visits.
• Undertake Risk Assessments of all equipment, processes and procedures associated with the role and to ensure their correct implementation within the Health & Safety framework of the University on a continuous basis.
• Ensure that club members are trained or supervised in the use of equipment and related techniques, to ensure compliance with statutory Health & Safety and manufacturer guidelines.
• In accordance with Safeguarding procedures, to deal with any disclosures, concerns, or incidents in an appropriate and empathetic manner, and to inform your line manager and the university Safeguarding Lead at the earliest opportunity.

Person specification

QUALIFICATIONS

• Level 3 qualification or equivalent professional experience
• Safeguarding training and First Aid qualification or willingness to work towards.

EXPERIENCE

• Experience in an office environment.
• Experience of working with children in an education or enrichment setting.
• Experience and understanding of the further education/education sector.
• Experience of working with mixed ages, cultures, and abilities.
• Experience of overseeing / monitoring a budget and building costings for events.
• Experience of implementing procedures and systems developments.
• Demonstrable experience of supporting the administration of multiple projects, comprising of different activities.
• Experience of working and liaising with stakeholders in respect of project resources and delivery.
• Proven experience in successfully supporting other staff to deliver effectively.
• Experience of building and maintaining excellent working relationships with stakeholders.

SKILLS, KNOWLEDGE & ABILITIES

• Able to interact positively with young people and adults.
• Ability to use IT to a high level of competence, including MS Office applications.
• Knowledge of safeguarding policies and procedures
• Excellent administrative skills.
• Excellent communication skills- written and verbal.
• Excellent numeracy skills, with good attention to detail and the ability to create and update accurately complex and detailed spreadsheets.
• Highly organised, with excellent time management and the ability to deliver to tight deadlines in a demanding environment.
• Ability to identify and anticipate problems, taking the necessary actions to escalate and resolve.
• Ability to use data and information effectively to set and monitor delivery objectives, attention to detail.
• Excellent knowledge of administrative support processes and activities, e.g. business systems: finance, purchasing, invoicing, contract coordination, process audit.
• A good team worker and leader with ability to enthuse and motivate to encourage participation in events and ideas
• Ability to work unsupervised and manage own time and priorities; be well organised and self-motivated
• To have flexibility and willing to try out new ideas

BUSINESS REQUIREMENTS

• Completed enhanced DB with barred list check.
• Willingness to work flexibly and be responsive to business needs and customer expectations (i.e. working some evenings and weekends, as required, with prior notice).
• A commitment to Equality, diversity, and inclusion.
• Willingness to travel between sites and external partners sites in a cost effective and timely manner.

EXPERIENCE

• Previous Civic or arts-based project work experience.
• Experience of working in further education or Higher Education/business support sector.

SKILLS, KNOWLEDGE & ABILITIES

• Understanding of National Saturday Club.
• Understanding of Society and Change focused programmes of work for young persons.

Benefits

• Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
• Local Government Pension Scheme
• Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
• Access to a variety of staff discounts at high street retailers
• Discounted onsite gym
• Discounted access to Devonshire Spa
• Cycle to Work scheme
• A flexible working environment
• A commitment to personal and professional development

Find out more about rewards and benefitsFind out more about rewards and benefits
Key contact
For further information and informal enquiries regarding the role, please contact Dr Rhiannon Jones, Associate Professor (Civic Practice)/Head of Civic and Communities via r.jones3@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via recruitment@derby.ac.uk.
Be part of something extraordinary, apply now

• Be solely responsible for the management and delivery of the Saturday Club Derby.
• Induct, supervise, and advise all stakeholders, including learners, teaching and research staff, and external customers on the operation of the club and relevant club processes.
• Develop an innovative scheme of work for the academic year, deciding upon the modules and projects to be taught.
• Be responsible for identifying, booking, and supervising all guest speakers and technicians required during the club programme.
• Train and manage all student ambassadors who facilitate sessions on each Saturday.
• Liaise constantly with the Communications teams at University of Derby, with local partners and National Saturday Club to help promote the club in schools, process club applications, and communicate regularly throughout the programme year.
• Be solely responsible for communication and the handling of enquiries and complaints from the club members, their parents/carers, and the schools.
• Work cohesively with colleagues from the University of Derby and with local partners of the Derby Saturday Club: Society and Change.
• Work cohesively with colleagues from the National Saturday Club Head office, to ensure that the local club in Derby is organised professionally and in conjunction with the department.
• Manage all Safeguarding and Health and Safety of the club members and internal and external stakeholders. This includes producing Risk Assessments, especially when equipment or dangerous substances are being used.
• Collaborate with the National Saturday Club to organise visits, to follow their instructions and adhere to our contract.
• Organise and manage two off campus visits to showcase work of attendees and develop their skills and experience.
• Manage the participation of the Saturday Club from Derby’s exhibition and award ceremony at Summerset House, London.
• Manage a small budget, to buy materials, refreshments, and to organise and fund the off-campus visits travel/accommodation/hospitality.
• To attend ‘Tutors Training/Meetings’ provided by the Saturday Club Trust, for continued professional development. Health and safety and Safeguarding are a priority and will be embedded in all tasks and responsibilities of the role. The post holder will ensure the Health and Safety of any person for which they are responsible, and all the activities being carried out within the club. This is delivered through the provision of risk assessments, safe processes of work and effective monitoring and supervision. The post holder is also responsible for the safeguarding of club members whilst on campus and during London visits.
• Undertake Risk Assessments of all equipment, processes and procedures associated with the role and to ensure their correct implementation within the Health & Safety framework of the University on a continuous basis.
• Ensure that club members are trained or supervised in the use of equipment and related techniques, to ensure compliance with statutory Health & Safety and manufacturer guidelines.
• In accordance with Safeguarding procedures, to deal with any disclosures, concerns, or incidents in an appropriate and empathetic manner, and to inform your line manager and the university Safeguarding Lead at the earliest opportunity