Notarial Clerk/Administrative Assistant

at  Notarycouk

NOTARIAL CLERK JOB DESCRIPTION

Notary.co.uk are an innovative and friendly firm of notaries with a main office Victoria, central London and a secondary office Canary Wharf.
We work in a busy, transactional and fast moving office environment, assisting a variety of interesting clients on a daily basis. We are a small growing team, looking for the right person to contribute and enhance our service as we look to expand.
The role will be as a Notarial Clerk/Administrative Assistant, and will be based at our Victoria office. We are looking for someone who would be flexible to also work Saturdays in lieu of a day during the week.
The salary will be between £25,000 to £30,000 per annum, depending on experience.
We feel the role may suit best those who have experience working in a legal environment, however anyone who has an interest in the role and feels it would be a good fit is welcome to apply.

KEY SKILLS:

· Ability to work independently and in a team;
· Excellent organisational, time-management and prioritising skills;
· Fast typing;
· Ability to work in a fast moving, busy environment and meet deadlines;
· Meticulous attention to detail and strong degree of conscientiousness;
· Strong communication skills, both written and verbal;
· Excellent written and spoken English;
· Excellent customer service and phone manner;
· Proactive approach to work, and capacity to show initiative;
· Strong IT skills, particular Microsoft Office;
· Able to absorb information, including legal concepts, and convey information to others.

Work Remotely

• No

Job Type: Full-time
Pay: £25,000.00-£30,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• London SW1W 0EN: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor’s (required)

Work authorisation:

• United Kingdom (required)

Work Location: In perso

· Dealing with enquiries via email, telephone, Whatsapp and PureChat;
· Managing client instructions from initial enquiry to completion (including taking instructions, reviewing documents, providing quotes, advising on requirements, managing bookings, ensuring services are completed, notifying clients and dispatching documents);
· Tracking client instructions from the initial enquiry through to completion;
· Generating invoices, emailing them to clients, emailing card receipts to finance team, assisting with credit control;
· Attending to clients at appointments, including initial greetings, scanning KYC documentation and taking payment;
· Checking notarial certificates/documents for quality control purposes;
· Scanning and binding documents;
· Ensuring Notarial Register is updated and maintained on a daily basis;
· Sorting and managing incoming post;
· Arranging and managing outbound post and couriers;
· Assisting with the legalisation of documents, including travelling to the FCDO and various embassies when required;
· Assisting with ensuring internal procedure manuals are kept up-to-date;
· Assisting as may be required with content creation on Company blogs, social media channels and website.
· Assisting practise manager/management with general administrative and office tasks and any other tasks that may be required on a day-to-day basis;