Nursing and Allied Health Coordinator

at  Long Beach City College

KNOWLEDGE OF:

• Nursing and Allied Health Programs and requirements.
• Nursing and Allied Health accreditation, certification, program review and compliance.
• Community hospitals and other medical establishments.
• Office administrative and management practices and procedures.
• Research methodologies and data analysis techniques to assist in grant writing and report development.
• Principles and practices of public administration, including budgeting, purchasing and maintenance of public records.
• Basic methods and practices of outreach and involvement, including marketing techniques and practices.
• Principles and practices of sound business communication.
• District policies and procedures related to assigned areas of responsibility.
• District classified human resources policies and procedures and labor contract.
• Standard business software, including word processing, data base and spreadsheet programs to access and enter data accurately and to develop assigned records, reports and other documents.

Ability to:

• Plan, organize, coordinate, implement and evaluate daily operations, activities and services of a community college nursing and allied health programs.
• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials and to collect, evaluate and interpret appropriate and applicable data, either in statistical or narrative form and create required reports.
• Coordinate program requirements for students and to be submitted to outside agencies for accreditation or certification.
• Use a high degree of tact, diplomacy and discretion in dealing with sensitive and confidential situations and information, and problem resolution on behalf of the department.
• Apply sound, creative problem-solving techniques to resolve difficult program issues and problems.
• Ensure the maintenance of all required program files, records and documentation.
• District organization, rules, policies, procedures, operating practices and computer software applicable to class scheduling, calculating faculty loads and contracts and related functions.
• Manage multiple and rapidly changing priorities to meet the needs and expectations of management.
• Organize, research and maintain complete and extensive office files.
• Compose correspondence, prepare documents and make arrangements from brief instructions.
• Maintain highly sensitive and confidential information.
• Establish and maintain highly effective working relationships with District management, faculty, administrators, staff, students, parents, the public and others encountered in the course of work.

EDUCATION, TRAINING AND EXPERIENCE:

Bachelor’s degree in nursing, allied health, education, social science or a closely related field; and two (2) years of responsible professional office or administrative management experience, with some experience in a medical environment or in an educational medical/dental field program or department; or an equivalent combination of training and experience.

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:

May require a valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance policy.

GENERAL PURPOSE

Under general supervision, coordinates, organizes and oversees the day-to-day operations of assigned Nursing and Allied Health Programs, including any special grant programs.; performs related duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Coordinates, organizes and oversees the day-to-day operations of assigned nursing and allied health programs; coordinates, implements, monitors and assists in evaluation of operational procedures and activities; develops and implements admission processes and procedures; organizes and implements work activities to meet established program goals and objectives; ensures program compliance with all applicable external agencies in addition to District requirements; trains and provides work direction to designated staff.
• Serves as liaison with external agency representatives involved with nursing and allied health including health agencies and hospitals, K-12 Districts and universities.
• Assists in processing, calculating, tracking and monitoring nursing and allied health student applications and creating a database to provide information for selection and admission into the program. Assists Nursing and Allied Health students with registration processes; enrolls students in designated classes; makes programmatic enrollment changes for students.
• Creates, updates, maintains and submits a variety of comprehensive, accurate and specialized program reports which requires manipulation, analysis and interpretation of complex and technical information for external agencies ensuring compliance with pertinent laws, regulations and contracts and District policies and procedures.
• Plans, organizes and executes workshops and special events, such as fund raisers, career/health fairs, awards banquets, and luncheons, for student/participants; determines and secures event locations; makes set-up, scheduling or other pertinent arrangements; identifies and coordinates with event presenters and others involved.
• Compiles, calculates, processes and verifies accuracy of faculty payroll load assignments and prepares and obtains signatures for load contracts/sheets; completes appropriate paperwork and secures necessary signatures for class cancellations; provides appropriate notification to staff and students of class cancellations; obtains, reviews and tracks textbook requisitions to ensure textbooks are ordered for all applicable faculty classes within necessary time frames.
• Provides administrative assistance for faculty, curriculum or program evaluations and reviews; schedules faculty appointments with the Dean/director to conduct evaluations; creates and distributes evaluation packets; receives, edits, distributes and maintains records of completed evaluation forms.
• Assists in the preparation of the School’s annual budget, budget review and year-end closing; accesses, monitors and reviews assigned expenses, budget and/or grant fund; prepares expense and appropriation transfers.
• Maintains designated work areas and equipment and orders and monitors inventory ofSchool/department office and instructional supplies; ensures work orders and vendor service calls are completed in response to work area/standard office equipment problems; maintains related records; coordinates and processes omni/key requests and issuing and lost key replacement.
• Performs related duties as assigned.