OAG - Criminal Investigations | Administrative Assistant III | 24-0711

at  OFFICE OF THE ATTORNEY GENERAL

OAG - Criminal Investigations | Administrative Assistant III | 24-0711 (00044616)
Organization: OFFICE OF THE ATTORNEY GENERAL
Primary Location: Texas-Austin
Work Locations: Criminal Investigations 300 W. 15th St Austin 78701
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 0154
Salary Admin Plan: A
Grade: 13
Salary (Pay Basis): 3,583.34 - 3,996.34 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Aug 25, 2024, 12:59:04 PM
Closing Date: Ongoing
Description

GENERAL DESCRIPTION

The Criminal Investigations Division of the Office of the Attorney General (OAG) is seeking an Administrative Assistant that performs complex administrative support or technical program assistance work for the Professional Standards Unit of the Law Enforcement Division. Work involves coordinating with multiple units within the division, communicating with outside vendors, disseminating information, maintaining filing systems, data entry, and administrative support work
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

MINIMUM QUALIFICATIONS

• Education: Graduation from high school or equivalent
• Experience: Three years of full-time administrative support, clerical, customer service, general office, or secretarial (or closely related) experience working with law enforcement or criminal justice; may substitute bachelor’s degree from an accredited college or university for the required experience on a year for year basis
• Knowledge of office practices and administrative procedures
• Knowledge of the criminal justice system
• Skill in using Microsoft Office
• Skill in handling multiple tasks, prioritizing, and meeting deadlines
• Skill in effective oral and written communication
• Skill in exercising sound judgment and effective decision making
• Ability to receive and respond positively to constructive feedback
• Ability to work cooperatively with others in a professional office environment
• Ability to provide excellent customer service
• Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
• Ability to arrange for personal transportation for business-related travel
• Ability to work more than 40 hours as needed and in compliance with the FLSA
• Ability to lift and relocate 30 lbs.
• Ability to pass an extensive background check
• Ability to travel (including overnight travel) up to 5%

PREFERRED QUALIFICATIONS

• Education: Bachelor’s degree from an accredited college or university with Criminal Justice or Law Enforcement background
• Experience: Communicating with investigators and personnel from local, state, and federal law enforcement agencies
• Knowledge: Salesforce timekeeping, Case Management Systems, LCMS system, Crimestar, OAG policies and procedures, Salesforce Travel System, and utilizing CAPPS Purchasing to create purchase requisitions.
• Skills: Utilizing the CAPPS system to track inventory using CCEAR and IDET forms
• Abilities: to work with multiple Criminal Justice Organizations
• Certifications: Notary Public, TCIC/NCIC certification, CJIS certification
• Other Language: Ability to proficiently read, write, and speak Spanish

Please refer the Job description for details