Oceanfreight Controller

at  Bidvest International Logistics

QUALIFICATIONS:

• Grade 12/Matric
• Tertiary qualification advantageous.

EXPERIENCE:

• 5 - 10 years industry related experience.

JOB PURPOSE

Controls procedures to process the flow of cargo from the time that the order is placed on an overseas supplier until the goods are delivered to the Importer. Includes all operational functions in a specific department/allocated section.

KEY RESPONSIBILITIES OF THIS ROLE:

• Forwarding and clearing of import cargo in accordance with Client requirements.
• Receive instructions / purchase order from Client.
• Register purchase oder / indent on Cargowise Order Manager.
• Track Client consignments from time of receipt or shipping instruction to arrival at destination in accordance with Incoterm.
• Liaise with Emo and report on readiness status of export shipments to relevant stakeholders.
• Track documentation flow from time of shipment to time of receipt in BIL and Emo Offices.
• once pre alert is received, create clearing file on CW and update.
• Follow up with shipping line for arrival notification; direct and transshipment.
• On receipt of ANF, update file (including invoicing amount).
• Clearing of Import cargo in accordance with Client requirements and SARS regulations ensiring that carrier deadlines are met for release of containers.
• Expedite cargo with carriers, terminals, depots and other transport operators.
• Keep system updated with all communication and applicable documentation received (E Docs).
• Generate proforma invoice in accordance with Client rate structure and transaction disbursements ensuring accurate billing.
• Ensure that all milestones are updated timeously for accurate reporting and data integrity.
• Ensure that all disbursements are recorded and recovered.
• Ensure proforma invoice is quality controlled, then generate Tax invoice.
• Process and distribute documentation in accordance with Client requirements (Client document packs to be sent timeously (within KPI) to avoid late payments.
• Update POD milestone and empty turn in mile stones to close files.
• Carry out acquittal procedures if required.
• Initiate claims in respect of lost, damaged or discrepant cargo.
• Handle queries from Clients, stakeholders and departments.