Office Admin and Procurement Specialist

at  Zurich insurance

WHO WE ARE:

Zurich is one of the world’s leading insurance groups, and one of the few to operate on a global basis. Our mission is to help our customers understand and protect themselves from risk.
In March 2016 we established a Shared Service Centre in Kraków, in Poland to support our global strategy. It is from this location that we have created a global shared service platform, focusing on advanced business functions such as financial accounting and reporting, planning and performance management, ICFR testing, financial systems management as well as HR integrated talent management operations.
We are committed to creating value for all our stakeholders on some of their deepest challenges, including climate change, a changing world of work and a digital society. Sustainability is a strategic priority for Zurich and it is our ambition to be known as one of the most responsible and impactful businesses in the world. In 2019, Zurich outperformed 99 percent of our industry peers in the Dow Jones Sustainability Index. And we received numerous awards across the world acknowledging our commitment to diversity, community resilience and responsible investment. Reinforcing our ambition, in June 2019 Zurich first insurer to commit to the UN Global Compact’s Business Ambition for 1.5C. We believe sustainability is about meeting the needs of the present without compromising the ability of future generations to meet their own needs – ultimately ensuring we do business in a way today that ensures our long term growth.

RESPONSIBILITIES:

• Providing coverage of reception area with a friendly and professional presence, greeting and assisting all visitors.
• Contact with internal & external service providers (technical service, cleaning, landlord, etc.).
• Maintaining general office equipment and consumables (such as stationery), replenish with adequate supplies, stocktaking of office supplies.
• Execution of local procurement activities in line with Zurich global guidelines.
• Regular alignment with Global Procurement team regarding procurement processes/polices changes.
• Planning and organizing internal meetings incl. logistics and catering.
• Scheduling conference rooms, ordering supplies, maintaining office equipment inventory and mailroom back up as required locally.
• Providing excellent customer service, contributing to a positive and supportive team culture.
• Ensuring completion of paperwork, sign-in and security procedures.
• Managing administration workload to achieve efficiency and productivity, to ensure internal customers receive the right level of service.
• Keeping office area clean and organized and coordinate cleaning staff and other external services.
• Maintaining security and safety standards as required, ensuring that visitors are escorted, and contractors do not have access to areas without the appropriate authorization or supervision maintained.
• Managing the distribution lists, newsletters and communication to employees.
• Performing other administration tasks as required.
• Providing personal assistant services to senior leadership

THIS ROLE REQUIRES EXPERIENCE WORKING IN AN INTERNATIONAL ORGANIZATION. PREVIOUS EXPERIENCE AS OFFICE ADMIN/ RECEPTIONIST IS PREFERRED.

We are looking for a person who is:

• Well organized, able to prioritize tasks of high complexity in timely manner.
• Has the ability to build relationships with an international network and key stakeholders across different levels in and out of the organization.
• With exceptional attention to detail, working to consistently high standards.
• Fluent in English language.
• Able to independently perform assignments in a standalone manner and coordinate complex assignments.
• He/she must be flexible, have a high degree of maturity, self-confidence and strong interpersonal skills.
• Available to work minimum of 3 days per week from the office.