Office Administration Assistant

at  Morgan Sindall plc

Our London office administration team are looking to employ a dynamic and organised Office Administration Assistant.
This role will form part of a small, but instrumental, team that provides proactive and reliable Administration support to all Sectors and Disciplines within the London office, assisting in the smooth and effective running of the business, and exercising judgement and discretion in all tasks.
Liaising daily with the Office Manager to ensure all general administration tasks and workloads are carried out thoroughly and promptly, you will provide effective administrative support, including Meet and Greet duties and be a reliable and approachable point of contact for staff and all external visitors

REQUIREMENTS

• Good standard of education at GCSE level or above (or equivalent) with grade C or above (or equivalent) in Maths and English
• Administration experience of working in a busy environment would be beneficial but not necessary
• Good keyboard / IT skills with experience in MS Office packages such as Word, Excel and PowerPoint.
• Oral and written communication skills to communicate effectively with internal and external teams

RESPONSIBILITIES

• Maintenance of stationery and welfare supplies
• Book meeting rooms and issue electronic invitations via the Outlook Calendar booking system
• Ordering lunches and organising hospitality drinks when required
• Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines
• Managing the Welcome Desk iPad sign-in/out system by staff and visitors to adhere to Fire Regulations
• Telephone answering, call redirection, message taking
• Printing and binding of documents
• Organise incoming and outgoing post
• Arrange courier services
• Take minutes for meetings
• Support the security & vetting team with individuals that require BPSS

Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. And our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:

• Up to 6% matched contributory pension plan
• Life assurance scheme
• 25 days annual leave plus ability to buy additional leave
• Discount scheme (including gym membership, mobile phones etc)
• Family friendly policies
• Employee assistance
• Professional Developmen