Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.
As the Office Administration Specialist, you will be the first point of contact for Employees on office and administrative matters and Visitors. You will ensure smooth office operations, manage external vendor relationships, and help create a positive atmosphere at the workplace.

Key Tasks & Responsibilities:

• Act as first point of contact for employees on office, facility and administrative topics
• Organize reception, office, facilities and company files
• Manage a partnership with external providers and vendors (office supplies, devices/equipment, etc.)
• Daily review and prioritization of mails as well as handling incoming and outgoing correspondence
• Manage customer/guests visits and company events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings, etc.)
• Arrange and coordinate domestic and international travel arrangements
• Contribute to positive vibe and good atmosphere at the office

Requirements:

• minimum 1 year relevant business experience in an office / facility / administrative capacity
• Proficiency in English
• Strong written and verbal communication skills required
• Strong interpersonal skills with ability to interact with all levels of clients, customers and internal personnel
• Must be proactive, responsive and resourceful
• Must be able to multi-task and work well under pressure to meet deadlines in timely manner
• Able to manage sensitive and confidential information
• Good computer usage skills, particularly the MS Office suite
• Full time availability at the office, you can start between 8:00 and 9:00

What we Offer:

• An open environment where you are expected to work independently and with possibility to influence the work content.
• Attractive salary and benefits package (private medical care for you and your family, life insurance, lunch card, access to MyBenefit platform where you can choose Multisport or other vouchers, etc.).
• No formal dress-code.
• Annual integration events.
• Employee volunteering opportunities and interesting CSR projects.

Our office is located at Przybyszewskiego 56, Kraków (Bronowice).
For further information please contact Olena Mykytsey, Talent Acquisition Partner at olena.mykytsey@alfalaval.com
We review applications continually so please submit your application as soon as possible. Please note that we do not accept applications sent via email - please submit your application online.
We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate’s fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.

LI-OM

• Act as first point of contact for employees on office, facility and administrative topics
• Organize reception, office, facilities and company files
• Manage a partnership with external providers and vendors (office supplies, devices/equipment, etc.)
• Daily review and prioritization of mails as well as handling incoming and outgoing correspondence
• Manage customer/guests visits and company events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings, etc.)
• Arrange and coordinate domestic and international travel arrangements
• Contribute to positive vibe and good atmosphere at the offic