Office Administrative Assistant

at  Kingston Midstream

ABOUT KINGSTON MIDSTREAM:

If you aspire to be a collaborative member of a dynamic, growing organization, look no further than Kingston Midstream! At Kingston, we are driven to create value everyday. Our Guiding Principles are the foundation to our culture: We are learning and improving, we care about people and relationship, we are problem solvers and decision makers, we are collaborators, we are accountable. We know our employees are the primary drivers behind our growth and success and we reward their commitment by offering opportunities for development, advancement, and a comprehensive and competitive benefits and compensation package.

SKILLS AND QUALIFICATIONS:

• Previous experience in a front desk or administrative role considered an asset
• Post secondary degree or diploma considered an asset
• MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams
• SharePoint experience would be considered an asset
• Must be able to lift and carry up to 25 pounds, bending to move items/files as well as use step stools/ladders
• Ability to communicate with a variety of groups such as leaders, vendors, and employees
• Detail oriented with strong organizational skills
• Problem solving and analytical skills
• Ability to think critically and efficiently
• Exceptional capabilities when handling sensitive and confidential information with discretion
• Excellent verbal and written communication skills
  We thank all interested candidates; however, only qualified candidates will be contacted, please submit your cover letter and resume on our Careers page

• Clean, maintain and organize kitchens and meeting rooms including refrigerators, microwaves, and coffee machines
• Arrange office spaces for new hires and exits
• Manage inventory for coffee supplies, office supplies and food supplies
• Complete Executive expense reports in SAP Concur
• Provide Office Services support for building maintenance
• Welcome visitors and guide them through safety protocols
• Assist with inquiries and requests from employees and visitors
• Complete Open Invoice coding for Human Resources and other departments as required
• Administer and track Service Award and Recognition Program including distribution of awards.
• Prepare training materials and coordination for Leadership Program
• Provide SharePoint support
• Coordinate monthly office and department lunches as needed
• Coordinate Calgary office events e.g. Stampede party, Winter party
• Support United Way as needed
• Provide various administrative support to other departments as required