Office Administrative Coordinator

at  EBC Inc

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia.
Under the supervision of the Project Manager and Project Director, the Office Administrator will have the opportunity to assume important and diversified functions and responsibilities including:

REQUIREMENTS

• Post Secondary Education in Business Administration or similar program, or a combination of relevant training and experience;
• 1-2 years of experience in a similar role, preferably in the construction industry;
• Excellent command of Microsoft Office Suite and Outlook applications;
• Knowledge of the construction industry;
• Bilingualism, French and English, would be considered an asset.

Skills and Attitudes Required / Competencies

• Strong organizational skills with the ability to multi-task;
• Enjoys working in a team;
• Excellent communication skills;
• Interpersonal skills, tact, and diplomacy;
• Responsible and honest;
• Acts with discretion, and able to maintain and manage confidential information;
• Thoroughness and rigor;
• Excellent time management skills and ability to prioritize work.

• Ensure the processing and drafting of all required correspondence and ensuring the execution of various mandates between the different departments;
• Fulfill requests related to office management and administrative tasks;
• Provide payroll support to the project, including the daily completion of time sheet entry, as well as answer inquiries to site personnel related to payroll matters;
• Provide purchasing support to the project, including the issuing of POs, reconciliation of receipts and data entry;
• Receive visitors, deliveries, communications, etc. at the office, direct them appropriately;
• Coordinate various executive or project management meetings, including the preparation of necessary documents and/or presentations;
• Structure and effectively maintain a filing system;
• Prepare, record, and follow up on payments of expense accounts;
• Maintain an inventory of office supplies, equipment, and materials;
• Complete correspondence requests, such as writing letters and completing various documentation;
• Coordinate and book the necessary arrangements for travel;
• Other duties as assigned.