Office Administrative Student (Clinical Services and Family & Community Hea

at  Niagara Region

ABOUT US

Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.
At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.
We welcome all applicants! For more information about diversity, equity, and inclusion at Niagara Region, Diversity, Equity and Inclusion - Niagara Region, Ontario or email related questions to diversity@niagararegion.ca. To send input on reducing barriers in the current hiring process, please email myhr@niagararegion.ca
For the Region’s full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

DON’T HAVE EVERY QUALIFICATION?

You may be hesitant to apply if you do not have every qualification listed in the posting. While specific qualifications are important for certain roles, we invite individuals from diverse backgrounds and varying levels of experience and education to apply. Our recruiters will evaluate your suitability for the role.
Please note that for unionized roles, we must follow collective agreement requirements. However, we encourage all interested candidates to submit their applications. We believe success in a role can extend beyond meeting every single requirement.

JOB SUMMARY

Our Public Health and Emergency Services department is looking to hire two Office Administration Students for our Family and Community Health, and Clinical Services divisions.
The students will be responsible for providing administrative support & services to the various divisional program areas as assigned.

EDUCATION

• Completion of high school diploma or equivalency (i.e. GED) is required
• Currently enrolled in the Office Administration Executive Co-op program to complete their 400 hours work term

KNOWLEDGE

• Knowledge of civil engineering concepts
• Knowledge/experience related to municipal infrastructure (ex. Water, wastewater, roads, etc.)
• Knowledge of planning theory and practice would be an asset
• Knowledge of or experience working with Access or other databases would be an asset

SKILLS

• Proficient written communication skills (email, minute taking, etc.)• Strong attention to detail

• Ability to work alone, as well as within a team.• Self-motivated with proven initiative

• Self-motivated, confident, and responsible
• Advanced proof-reading and grammar skills
• Ability to perform large-scale mail merges from start to finish.
• Attentive to detail and resourceful
• Knowledge of Microsoft OneNote would be an asset.

The student will work directly with the Public Health Administrative Team, by:

• Supporting all programs across the Family and Community Health and Clinical Services divisions.
• Providing administrative support to the programs including generating various reports, correspondence, meeting minutes, documents, presentations, newsletters, registration forms, client files, and other program materials for the program area.
• Answering telephones, taking messages, advising the public, community professionals and educators, agencies, ministries, and clients about services available and responding appropriately to all queries. Referring inquiries and client questions to staff with professional knowledge or to the manager.
• Booking and canceling appointments, in consultation with staff.
• Organizing, compiling, and maintaining all statistics, reports, and special statistical program/divisional information required by manager/research/ministries.
• Providing communication that involves the explanation, exchange and clarification of information requiring tact, discretion, and courtesy in dealing with sensitive health and confidential information.
• Receiving vaccine(s)/medication, checking invoice, inspecting, verifying, sorting and storing in appropriate location; Maintaining accurate records of vaccine, medication or condoms received and distributed; Performing a weekly fridge count and/or maintaining an inventory; Maintaining daily record of fridge temperature for the vaccines.
• Performing data entry in various data bases (iPHIS, Panorama, Electronic Medical Record (EMR))