Office Administrator

at  Altenar

Altenar is an international IT company founded in 2011, with offices in Malta, Greece, Georgia, the Isle of Man, and Uruguay. We specialise in high-load software development and provide one of the best technology solutions for the iGaming industry worldwide.
We are looking for an Office Administrator to join our team.

SKILLS:

• A practical and proactive mindset with a common sense approach
• Ability to operate in a fast paced environment, dealing across multiple jurisdictions and cultures
• Some knowledge of the Isle of Man employment regulations and the job market would be welcome
• A clear and confident communicator
• previous working experience within an related position would be welcome but is not vital as full training can be given

• The Office Administrator is the first point of contact for all office and staff related queries in the Isle of Man and works closely together with the HR manager and HR Department.
• The Office Administrator will be responsible for our Isle of Man office which includes but is not limited to:
• Managing office supplier relationships and ensuring delivery of services
• Maintaining the office environment ensuring the comfort of staff and that office policies and procedures are followed
• Greeting visitors to the office, ensuring they are signed in and notifying our staff
• Answering phone calls and taking messages on behalf of staff
• Dealing with staff requests for facilities or equipment in the office
• Dealing with any office maintenance matters
• Managing office health and safety or fire regulation matters, ensuring appropriate procedures are followed and updates given as necessary
• General office duties such as the receipt and distribution of post, shredding, filing and other ad-hoc tasks as required by the management team
• Grocery shopping
• The Office Administrator will also assist with the employee lifecycle of the company which includes but is not limited to:
• Administration
• Ensuring new Employment contracts or updated Employment contracts are signed and filed appropriately
• Onboarding and off-boarding joiners and leavers including the request/collection of IT equipment and security devices
• Monitoring/assisting with staff time off control using our Bamboo system
• Assisting the finance team with any employee administration, for example, requesting UK and Isle of Man P45’s, T21’s etc.
• Maintaining training records for staff and identifying relevant continuous professional development (CPD) opportunities
• Assisting with the booking of training courses as required
• Organising office social events including weekly coffee catch ups
• The Office Administrator may also have the opportunity to assist our Marketing Team with brand development and marketing in the Isle of Man, including but not limited to:
• Assisting with the logistics for Altenar sponsored events, for example, the Altenar Isle of Man Marathon and Half Marathon
• Identifying local opportunities for community involvement and support
• Involvement in organising corporate hospitality events
• Through strong personal behaviours which align with our values, this role will promote a positive work climate to support the attraction and retention of talent in the business.