Office Administrator/Bookkeeper

at  MJ McClain Professional Corporation

JOB OVERVIEW

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in managing the day-to-day operations of our office, ensuring efficient administrative processes while supporting the accounting functions.
The ideal candidate will expand the administrative role into bookkeeping and year-end support.

QUALIFICATIONS

• Proven experience in an administrative role, preferably within an accounting or finance environment.
• Ability to manage multiple tasks and interruptions without losing focus.
• Excellent verbal and written communication skills.
• Excellent organizational skills with a keen attention to detail.
• Comfortable using a variety of computer software programs and quick to learn new processes (QBO, Sage 50, Tax Software)
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• A proactive approach to problem-solving and process improvement.
• Bookkeeping experience is an asset.
• Familiarity with personal and business taxes is an asset.
• Customer service driven.

Hours of work:

• Non-tax season - Monday to Thursday, 8:00 - 4:00 (30 hrs/week)
• Tax season - Monday to Friday, 8:00 - 4:00 with weekends and longer hours as needed

Job Types: Full-time, Permanent
Expected hours: 30 – 40 per week
Work Location: In perso

• Forward facing to clients, managing phones, data entry and document management.
• Manage the flow of physical and electronic documents throughout the office.
• Manage deadlines and communicate with clients to support team members.
• Maintain client files and client database.
• Bookkeeping as needed, including GST return preparation.
• Communicate and liaise with CRA on behalf of clients and team members.
• Year-end preparation support for accounting technicians.
• Foster a positive team environment.