Office Administrator

at  Bridgestone

POSITION DESCRIPTION

Job Title
Office Administrator
The Person
The person will be able to work with a minimum of supervision, appreciate their role in delivering customer service, possess common sense and initiative, demonstrate a willingness to learn and develop their administrative skills and knowledge.
Qualifications & Experience
Essential:
Computer literacy and reasonable typing skills with courses completed in Excel, Word and Power Point.
Grade 12 National Certificate
Preferred:
Several years’ experience of general office duties in a mine office.
A valid and appropriate light vehicle driver’s licence (SA Code 08).
Reports to
Site Supervisor / Contract Manager
Duties

The following is a general list of tasks that a Site Office Administrator is required to perform. The Company may add to or vary these duties from time to time provided the variation is reasonable having regard to the employee’s skills, competence and training.

• Comply with Otraco Management System (OMS) policies, procedures and instructions
• Comply with client policies, procedures and instructions
• Ensure that all financial transactional documents (Eg. Orders, Invoices, ITD’s…..) are completed and files
• Maintain a high quality of service to the client
• Answer the telephone, take and pass on messages to site personnel
• Operate and maintain office equipment such as fax, photocopier and shredder
• Attend to all incoming and outgoing mail as appropriate
• Attend to maintenance of the office (Eg. Repairs, kitchen supplies, cleaners)
• Order stationery and printer consumables as required
• Provide secretarial assistance such as typing, filing, photocopying, collating, binding, archiving and other clerical assistance as required
• Enter tyre and rim data accurately into the Otracom tyre management database
• Maintain a variety of electronic or manual registers as required
• Collate, check and process time sheets
• Attend to banking and petty cash reconciliations
• Make travel arrangements and bookings for site personnel as required
• Complete any other duties allocated

Safety

Site Office Administrators are required to:

• Work safely and follow Occupational Health and Safety Procedures
• Report hazards, unsafe work conditions and equipment
• Immediately report incidents and injuries to the supervisor / manager
• Comply with applicable instructions documented in the OMS Safety Plan
• Use and maintain Personal Protective Equipment according to procedures
• Contribute to meetings and inspections in order to improve safety in the workplace
• Comply with site emergency evacuation procedures

Indications of Achievement

• High standard of accuracy and timeliness are expected in relation to all aspects of the position
• Demonstrated commitment to clients
• Meet all agreed KPI targets

• Comply with Otraco Management System (OMS) policies, procedures and instructions
• Comply with client policies, procedures and instructions
• Ensure that all financial transactional documents (Eg. Orders, Invoices, ITD’s…..) are completed and files
• Maintain a high quality of service to the client
• Answer the telephone, take and pass on messages to site personnel
• Operate and maintain office equipment such as fax, photocopier and shredder
• Attend to all incoming and outgoing mail as appropriate
• Attend to maintenance of the office (Eg. Repairs, kitchen supplies, cleaners)
• Order stationery and printer consumables as required
• Provide secretarial assistance such as typing, filing, photocopying, collating, binding, archiving and other clerical assistance as required
• Enter tyre and rim data accurately into the Otracom tyre management database
• Maintain a variety of electronic or manual registers as required
• Collate, check and process time sheets
• Attend to banking and petty cash reconciliations
• Make travel arrangements and bookings for site personnel as required
• Complete any other duties allocate