Office Administrator

at  British Columbia Conservation Foundation

Do you want to work with a team of exceptionally talented and bright people to make a real difference in the world?
Are you detailed oriented, thrive on coordinating and administrating diverse projects and enjoy bringing them to life?
British Columbia Conservation Foundation is seeking an energetic, organized and adaptable person to fill the fast-paced role in office administration. The ideal candidate will possess both work and life experience in the natural environment and enjoy working in office administration. This ideally includes familiarity with accounts payable. The individual brings a positive can-do attitude to the job, as well as a willingness to learn, adapt and respond quickly while maintaining a high standard of attention to detail. This is primarily an office-based position.

JOB DESCRIPTION

Hours: 5 days per week, Monday – Friday (37.5 hours per week)
Location: Kamloops, BC
Wage: $23 – $29/hour
Hours: 5 days per week (37.5 hours a week)
Term: Permanent position with a 3-month probation period
Report to: Regional Manager
Anticipated Start date: Nov. 1, 2024 or sooner
Closing Date: October 13, 2024
The Office Administrator will primarily support the team in Kamloops and also the Executive Director. The successful candidate will coordinate office activities and operations to secure efficiency and compliance with organizational policies.

EDUCATION AND EXPERIENCE

• University and/or college degree in business administration, non-profit management or relevant field.
• Familiarity with office management procedures and accounting principles.
• Excellent knowledge of MS Office Suite and office management software.
• Policies and procedures in a variety of administrative programs.

YOUR RESPONSIBILITIES

• Manage phone calls and correspondence (e-mail, letters, packages, etc.).
• Create and update records and databases with personnel, financial and other data.
• Support budgeting and bookkeeping procedures (AP; expense claims, cheque reqs, sign-over letters).
• Track stocks of office supplies and place orders when necessary.

WHAT YOU BRING TO THE ROLE

• A passion for conservation and making a difference. You have the talent and heart to deliver and make impacts.
• Experience in non-profit, community or a government role and working with diverse stakeholders including experience with Indigenous communities is an asset.
• Team player. You thrive in a busy, deadline-driven and information-rich workplace.
• Resilient and flexible. You are a quick learner and a collaborative colleague who enjoys being part of a team and can work independently.
• Exceptional attention to detail and quality while managing multiple projects. You are organized and care deeply about producing high-quality work.
• Non-profit / charitable sector knowledge.
• Sound analytical, problem-solving, computer and organizational abilities, and strong interpersonal skills.
• Good judgement, initiative and discretion as well as previous experience in dealing with all levels of staff, and external clients and suppliers.
• Ability to handle multiple tasks simultaneously and to work effectively in a demanding environment while meeting tight deadlines.
• Attention to detail and ability to manage a rapidly-fluctuating workload.
• Ability to plan and organize effectively.
• Ability to maintain confidentiality.
• Ability to be proactive in identifying and addressing issues.
• Passionate about equity, diversity and inclusion with the interest to support purposeful change.
• Excellent written and spoken English language skills. Other language skills are an asset.