Office Administrator

at  CENTRE OF NEW LIFE SCHOOLHOUSE LTD

ADMISSION & SCHOOL FEES

Responsible for the Accounts Receivable function associated with the operations of Schoolhouse, including but not limited to:

• Admission, Transfer, Trial & Withdrawal Policies
• Handle enquiries and registration for new students
• Maintenance of Student Management System (Little Lives)
• Monitoring of Children’s Attendance
• Monitoring of Enrolment, Waiting List & Vacancy
• School Fees Management
• Preparing, recording and tracking of term school fees for all students
• Collection of all term fees and enrichment fees
• Collection of any other fees – for concert, excursion and etc
• All fees collection recorded and submit a report to Principal on designated dates
• CDA/GIRO DDA Applications
• Children Insurance Coverage
• Sale of uniform and collection of payment
• Financial Assistance
• Student Deposits
• Banking in Collection
• Commission and Facilitation Charge Billings
• Update student listing every term
• Record withdrawal of students and update teachers and the class register
• Information to parents by notices or email

OFFICE ADMINISTRATIVE CLERICAL DUTIES

Responsible for the administrative clerical functions associated with the operations of the Schoolhouse but not restricted to:

• Answering phone calls, mail and email
• Maintaining office equipment and preparing correspondence and communications
• Monitoring inventories and school supplies
• Processes and evaluates quotations, put up recommendations for Principal’s / Executive Director’s approval
• Procurement of approved items for school
• Procurement of approved teaching materials and supplies
• Stock check stationery and reading books
• Ensure first-aid box is well-stocked with relevant items
• Conduct annual stock-taking at the end of the year with the respective teachers-in-charge
• Assist the Principal and school teachers in complying with the government standards and regulations
• Assist in sourcing and arranging excursion/learning journey for children according to the respective themes as advised

FINANCIAL / BOOKKEEPING DUTIES

Responsible for Accounts Payable function associated with the operations of the Schoolhouse, including but not limited to:

• Ensuring vendor invoices and other payables are looked into and action taken for approval
• Work closely with the designated personnel from CNL Finance team for matters with regards to payment to suppliers & maintain its filing for both management accounting and financial audit purposes.
• Maintain a petty cash float for reimbursements including medical, groceries and any ad-hoc items.

OTHER RESPONSIBILITIES

• Maintaining attendance lists for all classes and enrichment programmes
• Maintaining attendance lists for all staff and keep leave record and medical matters of all school staff
  Other duties as assigned

Responsible for the Accounts Receivable function associated with the operations of Schoolhouse, including but not limited to:

• Admission, Transfer, Trial & Withdrawal Policies
• Handle enquiries and registration for new students
• Maintenance of Student Management System (Little Lives)
• Monitoring of Children’s Attendance
• Monitoring of Enrolment, Waiting List & Vacancy
• School Fees Management
• Preparing, recording and tracking of term school fees for all students
• Collection of all term fees and enrichment fees
• Collection of any other fees – for concert, excursion and etc
• All fees collection recorded and submit a report to Principal on designated dates
• CDA/GIRO DDA Applications
• Children Insurance Coverage
• Sale of uniform and collection of payment
• Financial Assistance
• Student Deposits
• Banking in Collection
• Commission and Facilitation Charge Billings
• Update student listing every term
• Record withdrawal of students and update teachers and the class register
• Information to parents by notices or emai