Office Administrator - Contract

at  Silver Hills Bakery

SHORT TERM CONTRACT - DEC 2024 - MARCH 2025

Position: Office Administrator Reports to: Controller, Bakeries Division
We are looking for an Office Administrator to join our Team! Our Office Administrator will act as the first line of contact and communication for our customers, clients, and employees, and own a variety of administrative activities within the organization supporting departments such as Finance, People & Culture and Procurement!

CHARACTER & ABILITIES

• You are a motivated self-starter with a positive attitude
• You are able to deal promptly, professionally, and courteously with others
• You are able to work independently and just as easily can function in a dynamic team

KNOWLEDGE & SKILLS

• You have superb organizational and time management skills
• You have strong computer skills including MS Office Suite and Visio
• You have excellent communication and customer service skills

EXPERIENCE

• You have 1-2 years of experience in a similar role supporting a diverse employee baseNice-to-Have
• Post-secondary education in a relevant field

• Act as the front-line brand ambassador by providing a warm and welcoming first experience with the organization
• Champion and coordinate all calls, emails, couriers, and mail
• Support different team members with their ongoing administrative needs and some additional project work
• Coordinate meetings and events by booking rooms, ordering food/beverages, and more
• Ensure the office is kept in a satisfactory state of tidiness
• Manage and update the Company property issuance and security cards
• Own the preparation of ad hoc documents, presentations, meeting minutes, newsletters, and more
• Maintain company phone lists, budgeting/purchasing for office supplies, and a log of all visitors or employees
• Assist with prepping Culture Club events and purchasing of supplies as needed
• Support Procurement team with purchase (non stock and one time purchases), issuing PO’s and ADHOC tasks