Office Administrator

at  Gigamon

Gigamon, recently certified as a Great Place to Work, helps the world’s leading organizations run fast, stay secure and innovate. We provide the industry’s first elastic visibility and analytics fabric, which closes the cloud visibility gap by enabling cloud tools to see the network and network tools to see the cloud. With visibility across their entire hybrid cloud network, organizations can improve customer experience, eliminate security blind spots, and reduce cost and complexity. Gigamon has been awarded over 90 technology patents and enjoys world-class customer satisfaction with more than 4,000 organizations, including over 80 percent of the Fortune 100 and hundreds of government and educational organizations worldwide.
As the Office Administrator for the EMEA region, based in London, UK, and reporting directly to the Director of Workplace Services, you will play a vital role in supporting the VP Sales EMEA and handling various administrative functions for Gigamon’s London office. This includes managing facilities, contractor relationships, and assisting the sales team with operational needs.

WHAT YOU’LL DO:

• Guest Reception & Meeting Coordination: Greet visitors, manage inbound calls, and coordinate in-house meeting rooms and hospitality services.
• Workplace Services Management: Manage the daily operations of the London office, including safety checks and communication with the landlord and Workplace Services Director.
• Procurement & Office Supplies: Process purchase requisitions for the EMEA region via Coupa and ensure the office is stocked with necessary supplies.
• Executive Support: Manage the VP Sales EMEA’s calendar, coordinate meetings, process expense reports, and handle travel arrangements.
• Team & Event Coordination: Oversee the operational calendar for the EMEA Sales team and coordinate logistics for sales events, attending when necessary.
• Sales Support: Assist the sales team with order processing, deal registration, and managing accounts and contacts in Salesforce (SFDC).
• Shipping & Logistics: Coordinate shipments for sales, marketing, support, and HR, ensuring timely and accurate dispatches.
• Finance Support: Reconcile invoices, corporate credit card transactions, and travel expenses, ensuring timely and accurate payments.
• Contractor & Onboarding Management: Serve as the primary contact for contractors and new hires, managing onboarding, equipment procurement, and system access.

WHAT YOU’VE DONE:

• Proven Experience: You have previous experience in office administration or as a Team Assistant supporting senior leadership teams and managing office operations.
• Handled Sales & Operations Support: You’ve successfully provided administrative and operational support, assisting with tools like Salesforce (SFDC) and managing logistics for regional sales teams.
• Managed Financial Reconciliation: You’ve processed invoices and reconciled expenses and transactions with a high degree of accuracy.
• Facilitated Onboarding: You’ve coordinated new hire onboarding processes, including managing contractors and procuring equipment for employees.