Office Administrator

at  HomeLife Frontier Realty Inc Brokerage

Job description
Company Description
HomeLife Frontier Realty Inc., Brokerage located in Richmond Hill/Thornhill, ON, is a company that committed to providing a superior real estate experience for our clients. Our core values center around professionalism, customer-centricity, agility, and unwavering dedication to our clients’ interests. We pride ourselves on our transparent, honest, and expert service, aimed at helping clients find their dream homes.
Role Description
This is a part-time on-site role for an Office Administrator at HomeLife Frontier Realty Inc. located in Richmond Hill/Thornhill, ON. The Office Administrator will be responsible for various day-to-day tasks including administrative assistance, operating office equipment, communication with clients and colleagues, providing customer service, and overall office administration.

Duties & Responsibilities but are not limited to:

• Reception duties – answer telephones, confirm appointments, greet clients/walk-ins, input messages using Broker Bay (internal paging system).
• Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Broker Bay.
• Supplies – maintenance of photocopier and related supplies, maintenance of office supplies.
• Agent requests– photocopying and filing of all listings & legal documents.
• Manage the reception area, ensuring cleanliness and organization at all times.
• Uphold confidentiality and discretion when handling sensitive information.
• Social media content creation (Instagram).
• Issuing deposit receipts.

Qualifications

• Administrative Assistance and Office Administration skills
• Proficiency in using office equipment
• Excellent communication skills, including verbal and written
• Minimum 1 year of Customer service experience
• Strong attention to detail, organizational and multitasking abilities
• Real Estate Experience is an asset
• Proficiency in MS Office Suite and Google Suite
• Proficiency in Canva/Instagram is an asset
• Prior experience in a similar role is preferred
• Minimum high school education, with a preference to college level courses/ diploma
• Minimum 1 year working experience in office administration and/or real estate administration.

If you believe you meet the qualifications and are excited about the opportunity to join our team, please submit your resume and cover letter detailing your relevant experience and why you would be a great fit for this role. We look forward to hearing from you!
Industry
Real Estate
Employment Type
Part-time
Job Type: Part-time
Pay: From $17.20 per hour
Expected hours: No less than 7 per week

Additional pay:

• Overtime pay

Benefits:

• Company events
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Language:

• English (required)

Willingness to travel:

• 100% (preferred)

Work Location: In perso

• Reception duties – answer telephones, confirm appointments, greet clients/walk-ins, input messages using Broker Bay (internal paging system).
• Broker Load – input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions), etc., enter listing information and appointment instructions into Broker Bay.
• Supplies – maintenance of photocopier and related supplies, maintenance of office supplies.
• Agent requests– photocopying and filing of all listings & legal documents.
• Manage the reception area, ensuring cleanliness and organization at all times.
• Uphold confidentiality and discretion when handling sensitive information.
• Social media content creation (Instagram).
• Issuing deposit receipts