Office Administrator

at  Malone Group

Welcome (Malone Group) - Ballycoolin, Dublin, Ireland
The Office Administrator will be responsible for providing an efficient and responsive administrative service and providing support to the Irish arm of Malone Group.
Reports to: MD Ireland or designate
Key relationships: All staff Responsibilities
Activities will typically include:

Business and Systems Administration:

• Front of house representing Malone Group.
• Greeting and hosting visitors to the office
• Receiving and transferring phone calls
• Mail collection, distribution and posting
• Maintaining office services by organising office operations and procedures.
• Maintaining all office supplies
• Maintaining meeting rooms
• Assisting with office events
• Travel booking
• Management of soft facilities management services (cleaner, sanitary etc.) and building maintenance
• Emptying and starting dishwasher, descaling coffee machine etc
• Managing supplier and maintenance contracts
• PRISM administration (Malone Groups enterprise system) including the setting up of suppliers, projects, financial set up, timesheets, starters and leavers.

Human Resource Support:

• HR data entry on PRISM including updating CPD records and skills matrices
• Assisting with onboarding of new staff

Other Key Functions:

• Support Irish management team at monthly meetings
• Undertake any other duties as requested by the Managing Director

Candidate Profile

The successful candidate must demonstrate the following skills:

• Excellent interpersonal skills
• Very effective organisational and planning skills
• Analytical and problem-solving skills
• Decision making skills
• Initiative and self-motivation
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Time management skills
• Numerical skills
• Teamwork and collaboration
• Outgoing with a desire to learn.

Please refer the Job description for details