Office Administrator

at  North Arm Mechanical LTD

JOB SUMMARY

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting team management, and maintaining effective communication across departments. This position requires strong clerical skills, proficiency in budgeting, and familiarity with QuickBooks online.

EXPERIENCE

• Proven experience in an administrative role or similar position is preferred.
• Strong understanding of clerical procedures and office management principles.
• Experience with budgeting processes is a plus.
• Proficiency in QuickBooks is desirable.
• Excellent communication skills, both verbal and written, are essential for effective interaction with staff and clients.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail is critical.
• Previous experience in team management or leadership roles is advantageous.
  If you are a motivated individual with a passion for organization and efficiency, we encourage you to apply for this exciting opportunity as an Office Administrator!
  Job Types: Full-time, Casual
  Pay: $22.00-$30.00 per hour
  Expected hours: 30 – 40 per week

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Work Location: In perso

• Oversee daily office operations
• Manage phone systems and handle incoming calls with professionalism and clarity.
• Maintain accurate filing systems for documents and records, ensuring easy retrieval of information.
• Assist in budgeting processes by tracking expenses and preparing financial reports as needed.
• Creating and sending invoices to customers
• following up with clients
• Profit and Loss statement upkeep
• working with contract accountants for accurate book keeping
• Provide administrative support to team members
• Collaborate with management to improve office procedures and enhance overall efficiency.
• Utilize QuickBooks for financial record keeping and reporting.
• Job costing records
• Handle vendor accounts
• Payroll
• Maintain training/certificates for shop staff