Office Administrator

at  NVA

QUALIFICATIONS

• High school diploma or equivalent.
• Basic Microsoft tools (Word, Excel, Outlook, etc.).
• Ability to lift up to 40 pounds at a time unassisted.
• Self starter, accountable, flexible, and a can do attitude.
• Strong organization and communication skills.

RESPONSIBILITIES

This role is responsible for basic office administrator duties of the Austin office including welcoming and directing visitors, conference room meeting setup, breakroom and office supply stocking, mail (incoming and outgoing), and other miscellaneous administrative duties as directed.

REGULAR DUTIES

• Work closely with the Office Services team to facilitate onsite meetings: Monitor conference room calendars to be aware of scheduled meetings and ensure rooms are prepped and set up daily prior to each meeting’s start time and ensure rooms are cleared out and ready for next group after the conclusion of each meeting.
• Assist with building access for NVA Group employees and visitors.
• Breakroom inventory management and stocking. Coordinate with the Facilities Manager to track inventory levels and supply requests. Daily replenishment of supplies, snacks, and drinks in all breakrooms/conference rooms.
• Breakroom appliance maintenance including daily replenishment of coffee machine supplies, ensuring appliances are clean and working regularly (coffee makers, ice machines, water dispensers, etc.).
• Respond to office emergencies – including accurate and timely communication to the Corporate Facility Manager and through the building portal request system.
• Maintain a clean, organized and highly professional office environment.
• Receive and send mail and packages as required.