Office Administrator
at Pacekids Programs
Calgary, AB, Canada -
| Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
|---|---|---|---|---|---|---|---|
| Immediate | 29 Nov, 2024 | USD 42000 Annual | 30 Aug, 2024 | N/A | Good communication skills | No | No |
Required Visa Status:
| Citizen | GC |
| US Citizen | Student Visa |
| H1B | CPT |
| OPT | H4 Spouse of H1B |
| GC Green Card |
Employment Type:
| Full Time | Part Time |
| Permanent | Independent - 1099 |
| Contract – W2 | C2H Independent |
| C2H W2 | Contract – Corp 2 Corp |
| Contract to Hire – Corp 2 Corp |
Description:
- Location: Pacekids’ North (808 55 Ave NE Calgary)
- Full-time, Monday to Friday,37.5 hours per week, 9:00am-4:30pm in office
Responsibilities:
- Answer all incoming calls and handle callers inquires whenever possible or redirect as appropriate, including coordination and support of voicemail system
- Greet, assist and/or direct guests and the public
- Respond to general email inquiries in a timely and professional manner, redirecting emails when required
- Maintain security by following procedures; monitoring sign-in procedure and maintain ECS attendance
- Maintain current Brivo Secure Pass database
- Sort and distribute incoming mail. Prepare and stamp outgoing mail.
- Arrange for courier services, lunch/meeting refreshments and restaurant reservations
- Maintain an adequate inventory of office, resource and cleaning supplies
- Monitor and maintain office equipment trouble shooting xerox jams/changing toners & drums.
- Update email distribution lists for staff groups and Clients, send email blast for both groups
- Order business cards and nametags, as requested
- Support ECS Coordinator with creation of electronic files for all ECS Children and subsequent archiving
- Support with ECS administrative tasks as required (e.g., creating and updating documents)
- Ensure daytime cleaner has adequate cleaning supplies and monitor work completed
- Manage invoicing and payment collection, performing biweekly bank deposits
- Serve on Health and Safety Committee
- Complete bi-annual audit of first aid kits and quarterly site inspections
- Overseeing facility maintenance and liaising with building management and cleaning staff
- Work with IT support as required for troubleshooting, including password resets
- Act as point of contact for family communication app and work with their staff to troubleshoot as necessary
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
Administration, HR
Diploma
Proficient
1
Calgary, AB, Canada
