Office Administrator/Receptionist

at  The MVP Group

POSITION DESCRIPTION

You will be responsible for assisting with Front Desk Administrative tasks, we are looking for someone who will be sitting at Reception, must have 100% communication skills as they are the first point of contact.
Duties & Responsibilities

Answering phones -Phone etiquette is a must. Candidates must be able to field unwanted calls, take messages and exercise discretion with company information. Confidentiality is a must.

• Mail - Incoming and outgoing mail (this would include bills via email), would need to be date stamped and disturbed for coding.
• Distribution of file folders for all employees and employers
• Scanning - All invoices need to be scanned for payments.
• Filing - 9 Companies - various files for various companies, using a colour coded system, and GL code system.
• Cheques - Needs to be able to contact trades to pick up cheques, and keep records.
• Couriers - Arrange for courier pickups, and keep records.
• Meetings - Set up a boardroom and meeting rooms.
• Labels - needs to prepare labels for files and envelopes.
• Phone System Maintenance - Setting up or Changes to Telephone System “Dialpad”
• Office Supplies - Needs to keep inventory and order office supplies
• Kitchen Duties - Prepare coffee daily for staff and Management. Keep the kitchen clean and tidy.
• Google System - must be comfortable with google systems.

Qualifications

• 3-5 years of Receptionist/office administration experience.
• Excellent communication skills, both written and verbal.
• Excellent knowledge of Microsoft applications, Word, Excel.
• Attention to detail and ability to multi-task is an asset.
• Exceptional time management skills.
• Ability to work both independently and as part of our team.

This is a full-time permanent position, the shift is Monday to Friday (5 days per week)
8:15am to 5:00pm $45K/ year to start plus benefits.
If you are a detail-oriented individual with a strong aptitude for numbers and a passion for accuracy, we encourage you to apply for the Receptionist/Office Admin position.

Please refer the Job description for details