Office Administrator

at  Rush Truck Centres of Canada

Rush Truck Centres of Canada is a part of the largest commercial vehicle dealership group, Rush Enterprises, in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 15 locations in Ontario and almost 600 employees, we want the best and brightest dealership operations professionals to join our team.
The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger.

BASIC QUALIFICATIONS

• High school diploma or general education diploma (GED).
• Previous Dealership experience is an asset.
• SAP Experience is an asset.
• Competency in the following areas: customer experience, administrative skills, time management, proficiency with computers; Microsoft Word, Excel, Outlook.
• Detail oriented with excellent verbal and written communication skills.
• Criminal Record Check
• Valid Driver’s License
• Driver’s Abstract

• Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company’s Health and Safety Policy.
• Assist various departments with administrative requirements
• Answer phone calls, transfer calls to appropriate individual or department
• Receives mail, email correspondence and directs to appropriate individual or department
• Reconcile daily cash/credit and forward to proper department.
• Monitor and maintain schedules; parts return, core return and cash sales. Take appropriate action to clear or adjust schedules
• Participate with the review and reconciliation of parts cycle counts and report to Parts Manager
• Investigate cycle count variances
• Process invoices for payment
• Process purchase orders and resolve workflows ensuring that they are correct and adjust as required
• Issue purchase orders for office supplies, miscellaneous orders i.e. uniforms, cleaners etc.
• File copies of all packing slips and invoices
• Provide administrative support to Joint Health and Safety Committee
• Expected to have a positive attitude and promote a healthy work environment
• Other related duties as assigned by management from time to time