Office Administrator

at  Victory Homes Real Estate

SHOULD HAVE THE FOLLOWING SKILLS – PREFER REAL ESTATE EXPERIENCE

· Proficiency & experience in office administration and Customer relationship management
· Working knowledge of Internet applications, uploading properties in online , good knowledge of Word , Power point , Especially in Word , Outlook and Excel need with excellent organizational skills
· Highly adaptable and dependable with strong interpersonal skills
· Proven ability to manage a complex business in a multi-tasking environment
· Good team player
· Follow up with enquiry and quotations sent on time to client
· Prefer with Dubai market real-estate experience
· Preparing correspondences and maintaining various filing / record management systems.
· Devising and maintaining office system including data management filling of all property related documents.
· Maintain day to day accounts of all sales & lease
· Sales & Leasing Co-ordination for all sales / Lease team.
· Handing Internal and External customer queries relating to property needs of sale & rent
· Updating properties of sale & rent on daily basis
· Coordinating with all staffs within the company and with clients for all property needs
· Performing, client relations and customer service.
· Performing other job duties as assigned, like answering phone calls from clients, queries, Good phone manners .
· Provide information about the apartments to the prospective client.
· Effectively explains all lease policies to the interested client
· Accurately and efficiently prepare and assist with all leasing paperwork (i.e. lease agreements, employment and credit checks, etc)
· Collect security deposits, prepare receipts for deposits and all other funds associated with the apartment sale & rent
· Effectively communicate changes in units leased status to Maintenance Department and follow up for the same
· Maintain an accurate knowledge of all aspects of particularly in areas such as rent and pricing information, vacancies, apartment availability, square footage, etc.
· Renewal Rent follow up
· Handled maintenance team for plumbing, electrical, painting & carpentry works if required
· Facilitating the move in /move out process of apartments , villas , building
· Key functions included customer care, telephonic-promotion & sales coordination
· Independently managed in-bound & out-bound email correspondence.
· Maintained documentation pertaining to every project.
· Preparing invoices , receipts , satisfaction reports from the customers
· Organizing meetings with the team , Making meeting minutes & follow-up of the minutes
· Preparing property sale MOU – (Training will be provided)
· Preparing all related forms by RERA - (Training will be provided)
· Preparing all property accounts as per RERA - (Training will be provided)
Job Type: Full-time
Pay: From AED2,500.00 per mont

Please refer the Job description for details