Office Administrator

at  WSP

THE OPPORTUNITY:

WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors for a temporary position 6-month in our Dartmouth office.
As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.
This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams Platform and respond to maintenance, security requests.
• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests.
• Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.
• Support Facility team with service request management of all offices.
• Maintain a clean, tidy, safe and functional reception area.
• Manage distribution and collection of mail and packages, as well as invoices and cheques.
• Maintain floor plans for employees. Use of Flowscape in certain offices.
• Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator.
• Front of house Coffee station management.
• Support the user experience of visitors, that is; WiFi, monitors, connections.
• Management of office supplies, including ordering, if applicable.
• Enter in the service requests log, any walk-in complaints.
• Fire wardenOther assigned tasks;