Office Administrator

at  WSP

WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic part-time Office Administrator who will be integral to creating a great first impression for our staff and visitors.
As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.
This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

• Welcome and direct clients and visitors in a cordial and professional manner;
• Answer phone calls through the MS Teams Platform and respond to maintenance and security requests;
• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests;
• Monitoring logbook, issuance of visitor badges and office supplies, also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles;
• Support Facility team with service request management of remote offices;
• Maintain a clean, tidy, safe and functional reception area;
• Manage distribution and collection of mail and packages, as well as invoices and cheques;
• Maintain floor plans for employees. Use of Flowscape in certain offices;
• Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator;
• Front of house Coffee station management;
• Support the user experience of visitors, that is; WiFi, monitors, connections;
• Management of office supplies, including ordering, if applicable;
• Document in the service requests log, any walk-in complaints;
• Fire warden;
• Other assigned tasks.