Office Agent, Class I

at  Eastern Townships School Board

Details of the position
Job title:
Office agent, class I
School / Centre / Department :
Alexander Galt Regional High School
Location :
Lennoxville (Sherbrooke), Quebec
Workload & schedule :
35 hours per week
Monday to Friday. Day shift ( schedule to be determined).
Given the nature of the tasks, the schedule will be subject to an agreement between the supervisor and the selected candidate.
Effective Date :
As soon as possible
Salary :
$24.36 - $27.24 per hour
Supervisor :
School principal
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
Description of tasks

This position is responsible for the replacement staff dossier and archives, as well as other administrative tasks such as:

• Ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies, and follows up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories, and any other administrative report, table or document.
• Keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, by mail, or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value
• Compiles budget data, participates in preparing the budget of a unit or department and conveys budget balances.
• Contacts persons in and outside of the school board to obtain or provide information related to his or her duties
• Determines deadlines, makes practices and regulations known and conveys decisions.
• Drafts correspondence related to his or her duties
• Carries our administrative operations related to aptitude tests and administers examinations
• May be required to train new class I office agents as well as to coordinate the work of support staff.
• Performs any other related duty.

Desired profile

SCHOOLING AND EXPERIENCE

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate field of study
• Hold a Diploma of Secondary Studies or a diploma or attestation of studies recognized as equivalent and one year of pertinent experience.

OTHER REQUIREMENTS

• Bilingual (spoken and written English and French)
• Knowledge in computer software: Work, Excel, Outlook, Database
• Good interpersonal skills

JOB REQUIREMENTS

Required skills:
Diploma of Vocation Studies (DVS)

• Ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies, and follows up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories, and any other administrative report, table or document.
• Keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, by mail, or by direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value
• Compiles budget data, participates in preparing the budget of a unit or department and conveys budget balances.
• Contacts persons in and outside of the school board to obtain or provide information related to his or her duties
• Determines deadlines, makes practices and regulations known and conveys decisions.
• Drafts correspondence related to his or her duties
• Carries our administrative operations related to aptitude tests and administers examinations
• May be required to train new class I office agents as well as to coordinate the work of support staff.
• Performs any other related duty