Office Agent

at  Worldwide Flight Services

DO YOU HAVE KNOWLEDGE OR EXPERIENCE IN THE FREIGHT AND CARGO BUSINESS?

Do you have the ability to coordinate logistics operations, deliver exceptional customer service and maintain reliability and hard work to ensure the efficient and timely movement of goods is conducted with a commitment to safety and security requirements as required by the CAA with integrity?

DO YOU PRIORITIZE PUTTING THE CUSTOMER FIRST IN ALL ASPECTS OF YOUR WORK?

We are looking for individuals with the right attributes that want to build a career within the cargo industry, and experienced individuals who can bring valuable skills to the business. So, if you are someone with high levels of administration skills or an experienced Cargo Office Agent, then we have an exciting opportunity for you to join our Office Agents Team at London Heathrow.
As a member of the team, you will play a crucial role in our Air Cargo Warehouse operations, where you will be responsible for providing essential administrative support diligently and timeously for all freight and cargo movement while adhering to strict security and safety regulations.
Applying for this position means you are ready to take the next step in your career and contribute to a dynamic and fast-paced environment and become part of our dedicated team at the forefront of the cargo industry.

YOUR MAIN RESPONSIBILITIES ON A DAY TO DAY BASIS WILL BE:-

• Customer first point of contact to provide assistance with inquiries and resolve any issues that may arise during the shipping process.
• Process inbound and outbound flights and coordinate with carriers, managing the driver’s reception, warehouse and parties involved in the transportation chain to schedule pickups, deliveries, and shipments.
• Track shipments in transit and provide updates to customers as needed.
• Ensure all documentation and recordkeeping is accurately maintained and that shipping documents comply with regulatory requirements and company policies.
• Capture data entries into WFS and other airlines computer systems.
• Report on discrepancies and damages, providing general administrative tasks and ensuring all industry regulations, customs requirements and shipping laws are compliant against legal and regulatory standards.
• Resolve any service issues that may arise during the shipping process via telephone or email.
• Build relationships and liaise with customer airlines and their customers.

TO BE SUCCESSFUL IN THIS ROLE YOU WILL NEED:-

• Excellent command of the English language in both written and verbal communication to effectively communicate with all parties concerned.
• Customer Service experience is key to this role.
• Attention to detail when providing administrative support with strong organisational skills.
• Basic IT skills required to capture relevant information into the various airlines dedicated computer systems.
• Multi-tasking ability and the need to remain calm under pressure and to work against tight deadlines.
• Air Cargo knowledge is desirable to understand the industry requirements.
• Shift work includes nights, weekends, and holidays, as our business operates 24/7.
  Please note that if you are offered this position, you will be subject to a background check including a criminal record check, 5 year employment history and a drug & alcohol test.