At Solar Provider Group (SPG) we are part of the global energy transition; aspiring to become the world’s preeminent renewable energy company. We are powering the future today by relentlessly, efficiently, and sustainably delivering solar projects globally.

POSITION OVERVIEW

SPG is seeking a versatile and detail-oriented Office and HR Administrator to support our dynamic team in Toronto. This hybrid role (3 days in our Liberty Village office per week) combines office management, human resources administration, and support for the leadership team into a critical position that will ensure our workplace runs smoothly and efficiently. The ideal candidate will be proactive, resourceful, and capable of managing multiple responsibilities with a positive, can-do attitude.

REQUIRED SKILLS/COMPETENCIES:

• Bachelor’s degree or diploma in Business Administration, Human Resources, or a related field is a plus but not a requirement.
• 2-4 years of experience in office management, HR administration, or management support roles.
• Familiarity with HRIS systems, payroll software, and office management tools.
• Experience in a startup or fast-paced environment is an asset.
• Exceptional organizational and multitasking skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills, with a professional and approachable demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Detail-oriented and resourceful, with a proactive approach to problem-solving.
• Ability to work independently while also thriving in a collaborative team environment.
• Must be able to work 3 days per week in the office in Toronto.
• Legal authorization to work in Canada is required.
  We are committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified candidates and believe that a variety of perspectives and backgrounds contributes to a stronger, more innovative team. We strive to create an environment where everyone feels respected, valued, and empowered to achieve their full potential.
  

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• Oversee the day-to-day operations of the office, ensuring a well-maintained, organized, and productive work environment.
• Manage office logistics, including space planning, and coordination with WeWork for any facilities-related and access matters.
• Serve as the primary contact for all office-related inquiries, addressing employee needs and concerns promptly.
• Maintain relationships with office suppliers, vendors, and service providers to ensure the timely procurement of office supplies, equipment, and services.
• Manage office budgets for supplies and services, ensuring cost-effective purchasing and accurate record-keeping.
• Plan, organize, and execute company-wide events, meetings, and social activities, fostering a positive and collaborative company culture.
• Coordinate logistics for internal meetings, including room bookings, AV setup, and catering arrangements.
• Facilitate the onboarding process for new hires, including orientation scheduling, benefits enrollment, and setup of workstations.
• In collaboration with SPG’s General Counsel and hiring managers, manage the onboarding and offboarding processes, including coordinating exit interviews, retrieving company property, and updating HR records.
• Enter and maintain accurate employee data in the HRIS, ensuring all records are up-to-date and compliant with company policies.
• Assist in generating HR reports and analyzing data to support HR initiatives and decision-making.
• Administer employee benefits programs, including health, dental, and wellness initiatives, ensuring employees are informed and enrolled in appropriate plans.
• Act as the point of contact for employee inquiries regarding benefits, guiding them through any questions or issues.
• Collaborate with the leadership team on various projects, providing logistical and administrative support to ensure initiatives are executed effectively.
• Assist in coordinating meetings and facilitating communication between departments, ensuring that leadership priorities are met.
• Assist the finance team with payroll processing, including data entry, time tracking, and ensuring payroll accuracy.
• Respond to payroll-related inquiries from employees, providing clarification and support as needed.