Office Assistant Bilingual #36-25

at  NewportMesa Unified School District

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.

LICENSES AND OTHER REQUIREMENTS:

Valid First Aid/CPR certificate issued by an authorized agency.
Incumbents must be proficient in English and a designated second language.

KNOWLEDGE OF:

Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Record-keeping techniques.
Telephone techniques and etiquette.
Correct oral and written usage of English and a designated second language.
Interpersonal skills using tact, patience and courtesy.
Applicable sections of State Education Code and other applicable laws.
Basic first aid.
Oral and written communication skills.

ESSENTIAL DUTIES:

Perform a variety of office functions and activities in support of an assigned school office; prioritize and schedule duties and activities as necessary to assure efficiency and effectiveness; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.
Participate in various attendance-related duties as assigned; verify absences as needed; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students; maintain student database system regarding absences, readmits and tardies.
Participate in student registration activities; assist parents with proper completion of forms; enroll and drop students as appropriate; maintain related records; assure emergency cards are completed and up-to-date; issue bus passes.
File, and request and send cumulative student records to and from other schools according to established procedures.
Communicate with other departments, District staff and outside organizations regarding school operations, activities, supplies, policies and procedures and student information; update webpages and email information to others as assigned by the position; assist school organizations with preparing events as required; maintain related documentation; translate for parent and student conferences as requested.
Operate a variety of office equipment including computer and assigned software.
Assist with administering routine first aid to students and staff; dispense medication according to physician instructions; prepare and maintain related records; notify parents of ill or injured students as needed.
Participate in emergency and fire drills as required.
Inventory and order office, classroom and school supplies, materials and equipment.
Assist with CELDT and other testing as assigned by the position.
Provide assistance to substitute staff as needed; generate and process files and other documents.