Office Assistant

at  British American Tobacco

BRITISH AMERICAN TOBACCO ROMANIA HAS AN EXCITING OPPORTUNITY FOR AN OFFICE ASSISTANT IN BUCHAREST

We are looking for a detail oriented and organized individual, who can respond quickly in an environment of changing priorities, resourceful, eager to learn and with great communication skills..

Your key responsibilities will include:

• Manages, maintains, and monitors business calendars, including travel arrangements for business trips for the dedicated department.
• Scheduling of video conferencing calls and associated meeting room bookings.
• Takes responsibility for the coordination of projects as specified by direct line manager within agreed guidelines to ensure the project is delivered: Workshops, meetings, events.
• Processes expense claims for manager and be key point to any related expenses queries.
• Purchase Order set-up and monthly tracking and coding of contracted vendors using SAP, Neo.
• Coordinating visitors, ordering catering for meetings/managers as required.
• Plans own workload to anticipate and balance priorities to optimize output and contribute to the smooth running of the office.
• Any other reasonable duties as requested by line manager.

• Manages, maintains, and monitors business calendars, including travel arrangements for business trips for the dedicated department.
• Scheduling of video conferencing calls and associated meeting room bookings.
• Takes responsibility for the coordination of projects as specified by direct line manager within agreed guidelines to ensure the project is delivered: Workshops, meetings, events.
• Processes expense claims for manager and be key point to any related expenses queries.
• Purchase Order set-up and monthly tracking and coding of contracted vendors using SAP, Neo.
• Coordinating visitors, ordering catering for meetings/managers as required.
• Plans own workload to anticipate and balance priorities to optimize output and contribute to the smooth running of the office.
• Any other reasonable duties as requested by line manager