Office Assistant

at  BSI

Great that you’re thinking about a career with BSI!
Purpose of Position
To organise, manage and deliver all of the administrative activities of office.

Key Responsibilities & Accountabilities

• Provides administrative support to ensure efficient operation of office
• Answers phone calls, schedules meetings and supports visitors
• Managing incoming and outgoing post
• Contact with external providers
• Provide general administrative support creating Internal Policy
• Managing diaries, departmental meetings, travel arrangements
• Develop innovative/communication tools, techniques and materials for internal and external engagement
• Provide support to the Managers
• Manage, implement and maintain procedures/office administrative systems, including Business Continuity Management and Information Security plans.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Support the organization and management of events

Knowledge / Skills / Abilities
Experience in an administrative / office management role would be useful or an ability to demonstrate a willingness to work on your own initiative to understand and proactively manage an office environment.

The candidate should be able to demonstrate, as a minimum:

• Strong organizational skills
• Good communication skills
• Excellent interpersonal skills
• Proactive and self-motivated
• Ability to analyse and problem solve
• Ability to prioritise and work without supervision to tight and conflicting deadlines.
• An ability to assimilate complex information quickly, and to modify and develop it to reflect changing business needs

Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business.
BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team

• Provides administrative support to ensure efficient operation of office
• Answers phone calls, schedules meetings and supports visitors
• Managing incoming and outgoing post
• Contact with external providers
• Provide general administrative support creating Internal Policy
• Managing diaries, departmental meetings, travel arrangements
• Develop innovative/communication tools, techniques and materials for internal and external engagement
• Provide support to the Managers
• Manage, implement and maintain procedures/office administrative systems, including Business Continuity Management and Information Security plans.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Support the organization and management of event