Office Assistant C (Graduate Studies, Schulich School of Music)

at  McGill University

Please refer to the
How to Apply for a Job (for External Candidates)
job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Graduate Studies, Schulich School of Music
Position Summary:

Under the direction of the Manager of Student Services, Schulich School of Music, the incumbent may perform some or all of the listed general administration functions. These functions are of high complexity and the incumbent performs them using general instruction.

• Assist in organizing and scheduling Exam Recitals for graduate students
• Follow up with examiners regarding assessment and evaluation
• Collects data and prepare entries for payroll
• Prepares letters for approval (could be for scholarships, immigration papers, etc).
• Assists with the follow-up of missing documents from students.
• Email correspondence, respond to enquiries, follows up as needed
• Direct graduate students to appropriate resources

Other Qualifying Skills and/or Abilities

• Demonstrated ease and flexibility with technological applications with a proven ability to work using MS Word, Excel, Outlook.
• Great verbal communication skills and interpersonal skills.
• Good decision-making skills.
• Demonstrated experience providing support for various administrative activities and dealing with confidential information.
• Organized with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
• Ability to receive and relay information with accuracy, work autonomously and as part of a team.
• Knowledge of the McGill University, Schulich School of Music graduate programs is an asset.
• English and French, spoken and written.

Please note: this position is open to current McGill students, with a preference to Graduate Schulich School of Music student applicants.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 3 on a scale of 0-4.
For a definition of our language proficiency levels, please click
here.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:

Please refer the Job description for details