Office Assistant C, Schulich School of Music

at  McGill University

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PLEASE NOTE: This is NOT a student position. Due to the nature of the confidential work material, this position cannot be held by a registered McGill student.
Hiring Unit:
Departments of Music Research and Performance, Schulich School of Music
Primary Responsibilities:

Under the supervision of the Administrative Officer, the incumbent may perform some or all of the administration functions provided below.

• Provide secretarial and clerical support to the Departments of Music Research and Performance, and the Administrative Officer.
• Initiates, writes and/or edits documents for the Departments of Music Research and Performance.
• Acts as first contact to the departments, greets students, academic staff, and other parties. Receives and provides general and detailed information and explanations to students; refers when necessary.
• Processes data, reports, timesheets, and registrations.
• Providing support to classroom scheduling, examinations and grade management.
• Performs other duties as required.

The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Office Assistant level “A” and/or “B” in addition to the above listed functions.

Other Qualifying Skills and/or Abilities

• Ability to work effectively as part of a team, with a cooperative approach to supporting colleagues and departments
• Customer service orientation
• Strong written and verbal communication abilities
• Ability to assess situations and to prioritize tasks and ensure efficient workflow in a fast-paced office environment
• Strong attention to detail and experience with data entry
• Proficiency in Microsoft Office Suite with intermediate skills in MS Excel, and knowledge of Banner, Minerva, and MS Access is a plus; ability to adapt to new software tools and systems as required
• Experience in academic or administrative environments; Familiarity with the Schulich School of Music and/or knowledge of musical genres, such as classical and jazz is an asset

Please note: This position is to be performed on-site.
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:

Please refer the Job description for details