Office Assistant

at  Canada ICI Capital Corporation

Located in St. Albert, Alberta, the Office Assistant is responsible for supporting the Canada ICI day-to-day office operations and administration functions. This position will report to the Office Manager. Work hours are Monday to Friday from 8:00 am – 4:30 pm.
The ideal candidate is an organized self-starter who is excellent at multitasking. The Office Assistant role is two-fold; ensuring the office is managed efficiently for the benefit of all employees and providing professional administrative services.

EDUCATION & SKILLS

• A minimum of three (3) years of experience in office administration is required.
• Some post high school education in Office Administration or Accounting; an equivalent combination of education, training, and experience is considered an asset.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong time management, organizational, and planning skills.
• Ability to multitask and prioritize work.
• Exceptional attention to detail, problem-solving, and analytical skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work under pressure, and ensure all tasks are completed on time and within company policy and procedures.
• Strong team spirit and ability to work in collaboration with all members of the business.
• Valid driver’s license and reliable vehicle.

• Perform receptionist duties including greeting visitors, answering incoming phone calls, and delivering excellent customer service to our clients.
• Receive, sort and distribute incoming/outgoing mail and deliveries.
• Manage all courier shipments including but not limited to Purolator.
• Manage shredding services.
• Implement and maintain an electronic filing system.
• Maintain calendars and coordinate schedules, appointments, and bookings for boardrooms.
• Participate actively in the planning and execution of company events by being a social committee member.
• Assist with ordering office and janitorial supplies.
• Identify opportunities and assist with implementing office management policies and process improvements.
• Prepare reports for the management team members as required.
• Pull Credit Report and track for our Origination teams.
• Co-ordinate signing and returning of CMHC Release of Interest Forms.
• Complete expense reports.
• Review all tax cheques prepared by Finance prior to signing
• General housekeeping duties include running a well-stocked and clean kitchen.
• Emptying kitchen and bathroom garbage in between janitorial services, wiping out microwaves and fridges on occasion and filling soap dispenser.
• Assist with shopping for kitchen items including but not limited to birthday cakes and food items.
• Monitor and report kitchen and stationary inventories to the Office Manager.
  Other duties may be assigned and required.