Office Assistant

at  FAO

Job Posting: 10/Oct/2024
Closure Date: 24/Oct/2024, 4:59:00 PM
Organizational Unit: NFI
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-5
Primary Location: Italy-Rome
Duration: Fixed-term: two years with possibility of extension
Post Number: 0109606
CCOG Code: 2101

MINIMUM REQUIREMENTS

Education: Secondary School Education.
Experience: Four years of relevant experience in office/management support work.
Languages: Working knowledge (full proficiency - level C) of English.
IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

TECHNICAL SKILLS

• Very good knowledge of communication and documentation standards.
• Very good knowledge of corporate computerized financial, travel, human resources systems and administrative procedures and policies.
• Very good knowledge of the organizational structure.

DESIRABLE QUALIFICATIONS AND SKILLS

• Intermediate knowledge (intermediate proficiency - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
• Experience supporting senior-level plenary meetings of organizations or institutions, including preparatory, in-session and post-session administrative activities.
• Experience in formal editing, translation and other intermediary activities of documents and publications.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency

The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/she ensures quality and consistency of the flow of office work and information in the work unit.