Office Assistant

at  FAO

Job Posting: 03/Feb/2025
Closure Date: 17/Feb/2025, 4:59:00 PM
Organizational Unit: LEG
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-3
Primary Location: Italy-Rome
Duration: Fixed-term: Two years with possibility of extension
Post Number: 2003400
CCOG Code: 2101

MINIMUM REQUIREMENTS

Education: Secondary School Education.
Experience: Two years of relevant experience in office support work.
Languages: Working knowledge (proficiency - level C) of English.
IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

TECHNICAL SKILLS

• Good knowledge of the communication and documentation standards.
• Good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.
• Good knowledge of the organizational structure.
• Experience in multitasking against tight deadlines.
• Proven capacity to handle sensitive and/or highly confidential information in an appropriate manner.

DESIRABLE QUALIFICATIONS AND SKILLS

• Intermediate knowledge (intermediate proficiency - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).
• Prior experience in the legal office of another International Organization, or private law firm.
• Experience in assistance to Governing Bodies, including assisting in the preparation of pre-, in- and post-session documents, and in liaising with Members.
• Readiness to develop and apply new IT skills.
• Experience in processing, drafting, editing, proofreading and finalizing for signature/approval a variety of specialized documentation, reports, correspondence and other communications.
• Ability to conduct research and compile case-related materials for use in the preparation of legal opinions and legal recommendations by Legal Officers.
• Ability to handle, or refer to the appropriate officer, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures

FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency

The Office Assistant performs a variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.