Office Assistant

at  FAO

Job Posting: 16/Sep/2024
Closure Date: 07/Oct/2024, 4:59:00 PM
Organizational Unit: ESN
Job Type: Staff position
Type of Requisition: General Service
Grade Level: G-4
Primary Location: Italy-Rome
Duration: Fixed-term: 2 years with possibility of extension
Post Number: 0725862
CCOG Code: 2101

MINIMUM REQUIREMENTS

Education: Secondary School Education.
Experience: Three years of relevant experience in office support work.
Languages: Working knowledge (proficient - level C) of English.
IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.

TECHNICAL SKILLS

• Good knowledge of communication and documentation standards
• Good knowledge of corporate computerized administration/procurement/financial/travel/human resources systems, administrative procedures and policies

DESIRABLE QUALIFICATIONS AND SKILLS

• Good knowledge of the organizational structure
• Good Excel Skills
• Good experience in budget monitoring
• Working knowledge (proficient - level C) of French or Spanish
• Good knowledge of the Field Programme Management Information System (FPMIS) and familiarity with the integrated Management Information System (iMIS)
• Very good knowledge of common administrative and financial rules and regulations
• Very good experience with preparation and monitoring of Letter of Agreements (LoAs)
• Good knowledge of applications for meetings in the virtual environmen

FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency

The Office Assistant performs a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.