Office Assistant

at  JetBrains

At JetBrains, code is our passion. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. By automating routine checks and corrections, our tools speed up production, freeing developers to grow, discover, and create.
At JetBrains, we listen to our colleagues, understand their needs, and offer them the best possible solutions while creating an atmosphere of support and compassion. We are looking for an Office Assistant who will nourish this kind of atmosphere in our Amsterdam office.
In this role, you will be a full member of the office community, along with the engineers, designers, marketers, and colleagues from other teams. You will support our colleagues in day-to-day matters and facilitate a smooth and enjoyable office experience for everyone.

Responsibilities:

• Give a warm welcome to new colleagues and visitors, register access tags, answer and redirect phone calls, receive and sort incoming mail, deliveries, and branded merchandise (incl. birthday presents), and manage outgoing mail, electronic correspondence, and internal post.
• Ensure that the office operates smoothly, place and distribute orders for office supplies, ensure the office’s common areas and meeting rooms are tidy and have sufficient office supplies and water, coordinate and organize meetings, conference calls, and assist at office events.
• Provide effective support as a contact person for everyday questions and requests from employees.
• Communicate and cooperate with external services, vendors and local authorities and provide administrative support.

Requirements:

• Combination of education and/or experience relevant to the role (e.g. office management, facility management, hospitality).
• Demonstrated analytical thinking and problem solving skills.
• Service-oriented, positive disposition, and approachable attitude.
• Hands-on, self starter, and team player.
• Ability to prioritize tasks and work independently.
• Strong communication skills and excellent language proficiency in English and Dutch, both spoken and written.
• Ability to build and develop key working relationships with colleagues of all levels and nationalities.

Team
Administrative
Locations

Netherlands (Amsterdam)

• Fascinating work in a friendly team.
• A flexible working schedule.
• 30 days of paid vacation (local regulations apply).
• A comfortable working environment with ergonomic workstations and leisure facilities.
• Excellent opportunities for professional and personal development, including travel to professional conferences worldwide, access to the LinkedIn Learning platform, and more.
• Additional benefits include lunches in the office and a lunch allowance for work-from-home days, a commuting allowance, an insurance allowance for you and your partner, Dutch language course reimbursement, company events, free refreshments and snacks in the office, and much more.

• Give a warm welcome to new colleagues and visitors, register access tags, answer and redirect phone calls, receive and sort incoming mail, deliveries, and branded merchandise (incl. birthday presents), and manage outgoing mail, electronic correspondence, and internal post.
• Ensure that the office operates smoothly, place and distribute orders for office supplies, ensure the office’s common areas and meeting rooms are tidy and have sufficient office supplies and water, coordinate and organize meetings, conference calls, and assist at office events.
• Provide effective support as a contact person for everyday questions and requests from employees.
• Communicate and cooperate with external services, vendors and local authorities and provide administrative support