Office Assistant

at  Mirmil Products

Job Title: OFFICE ASSISTANT
Reports to: Business Services Manager
Indirectly Reports to: none
Direct Reports: none
Indirect Reports: none
Classification: Hourly
Summary/Objective: The Office Assistant has a strong focus on data entry and duties related to
accounts payable with additional responsibility for office organization and reception.

Main Responsibilities:

• Receive and review invoices for accuracy, completeness, and compliance with company policies

and procedures. Enter invoices into the accounting and purchasing system accurately and

promptly

• Prepare accounts payable invoices and handle payments in an organized and timely manner
• Reconcile vendor statements and resolve any discrepancies or issues
• Perform internal credit card and petty cash reconciliation
• Complete monthly reconciliation of inventory and disperse inventory in the system based on

usage sheets

• Ensure documents are properly filed and archived for audit purposes.
• Complete various other administrative tasks such as; reception, general office duties,

maintaining accurate records, compiling employee communication packages, organizing team

building events

• Make recommendations for process enhancements and participate in implementation efforts
• Act as back up for employee payroll
• Communicate and uphold company policies and procedures
• Maintain a high level of confidentiality at all times

• Receive and review invoices for accuracy, completeness, and compliance with company policie