Office Assistant/Pepper Geddings

at  City of Myrtle Beach

MINIMUM QUALIFICATIONS

High school diploma or GED; one year of experience in clerical work preferred. Must be proficient in Microsoft Excel and Microsoft Word.

MINIMUM QUALIFICATIONS

High school diploma or GED; one year of experience in clerical work preferred. Must be proficient in Microsoft Excel and Microsoft Word.

PURPOSE OF CLASSIFICATION

The purpose of this classification is to provide routine assistance in clerical and administrative activities for an assigned division or department.

THE FOLLOWING DUTIES ARE NORMAL FOR THIS POSITION. THE OMISSION OF SPECIFIC STATEMENTS OF THE DUTIES DOES NOT EXCLUDE THEM FROM THE CLASSIFICATION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL ASSIGNMENT FOR THIS CLASSIFICATION. OTHER DUTIES MAY BE REQUIRED AND ASSIGNED.

Answers telephone calls and greets visitors: ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
Performs customer service functions: provides information/assistance regarding departmental services, activities, procedures, forms, fees, or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution; refers complaints/problems to appropriate personnel.
Types, composes, prepares, or completes a variety of correspondence, forms, reports, records, or other documents requiring knowledge of department programs, policies and procedures; researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness.
Processes incoming/outgoing mail/email: sorts, organizes, opens, and/or distributes incoming mail/email; processes outgoing mail/email.
Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; initiates purchase orders for new or replacement materials; receives/distributes incoming supply shipments.
Maintains file system of division/departmental records; prepares files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; assists in maintaining current training files and applicant files; maintains reference materials such as vendor lists, program schedules, code books, training manuals, standard operating procedures, mailing lists or other materials.
Assists department management with routine clerical tasks; makes phone calls; makes copies; receives and sends faxes, etc.
Receives various forms, reports, correspondence, logs, time sheets, attendance records, applications, invoices, check requests, purchase orders, personnel forms, budget documents, contracts, work orders, newsletters, policies, procedures, directories, reference materials, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.
Communicates with supervisor, City employees, County officials, vendors, local businesses, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Operates a personal computer, postage machine, telephone, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

OFFICE ASSISTANT ASSIGNED TO THE PARKS, RECREATION, AND SPORTS TOURISM DEPARTMENT PERFORMS THE FOLLOWING ADDITIONAL DUTIES:

Processes forms and registrations relating to department services, such as program enrollment, sports scheduling, or other purposes; distributes registration forms and provides information; enters registration information into database; collects fees and processes completed registrations.
Processes documentation pertaining to receipts and expenditures; prepares daily bank deposit statements; deposits funds; copies and forwards documentation to the Finance Department; prepares purchase orders and forwards purchasing data to the Finance Department; reviews daily cash journals, invoices, purchase orders, or other documents for accuracy; researches discrepancies; assigns proper accounting/budgetary codes; obtains proper signatures; forwards for payment; maintains files and records.

PURPOSE OF CLASSIFICATION

The purpose of this classification is to provide routine assistance in clerical and administrative activities for an assigned division or department.

THE FOLLOWING DUTIES ARE NORMAL FOR THIS POSITION. THE OMISSION OF SPECIFIC STATEMENTS OF THE DUTIES DOES NOT EXCLUDE THEM FROM THE CLASSIFICATION IF THE WORK IS SIMILAR, RELATED, OR A LOGICAL ASSIGNMENT FOR THIS CLASSIFICATION. OTHER DUTIES MAY BE REQUIRED AND ASSIGNED.

Answers telephone calls and greets visitors: ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
Performs customer service functions: provides information/assistance regarding departmental services, activities, procedures, forms, fees, or other issues; responds to routine questions, complaints, or requests for service; initiates problem resolution; refers complaints/problems to appropriate personnel.
Types, composes, prepares, or completes a variety of correspondence, forms, reports, records, or other documents requiring knowledge of department programs, policies and procedures; researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness.
Processes incoming/outgoing mail/email: sorts, organizes, opens, and/or distributes incoming mail/email; processes outgoing mail/email.
Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; initiates purchase orders for new or replacement materials; receives/distributes incoming supply shipments.
Maintains file system of division/departmental records; prepares files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; assists in maintaining current training files and applicant files; maintains reference materials such as vendor lists, program schedules, code books, training manuals, standard operating procedures, mailing lists or other materials.
Assists department management with routine clerical tasks; makes phone calls; makes copies; receives and sends faxes, etc.
Receives various forms, reports, correspondence, logs, time sheets, attendance records, applications, invoices, check requests, purchase orders, personnel forms, budget documents, contracts, work orders, newsletters, policies, procedures, directories, reference materials, or other documentation; reviews, completes, proofreads, processes, forwards or retains as appropriate.
Communicates with supervisor, City employees, County officials, vendors, local businesses, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Operates a personal computer, postage machine, telephone, general office equipment or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.

OFFICE ASSISTANT ASSIGNED TO THE PARKS, RECREATION, AND SPORTS TOURISM DEPARTMENT PERFORMS THE FOLLOWING ADDITIONAL DUTIES:

Processes forms and registrations relating to department services, such as program enrollment, sports scheduling, or other purposes; distributes registration forms and provides information; enters registration information into database; collects fees and processes completed registrations.
Processes documentation pertaining to receipts and expenditures; prepares daily bank deposit statements; deposits funds; copies and forwards documentation to the Finance Department; prepares purchase orders and forwards purchasing data to the Finance Department; reviews daily cash journals, invoices, purchase orders, or other documents for accuracy; researches discrepancies; assigns proper accounting/budgetary codes; obtains proper signatures; forwards for payment; maintains files and records.