Office Assistant/Receptionist

at  Maddocks

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

ABOUT YOU

Given the importance we place on client service, we are looking for someone who is confident, well presented and is committed to going above and beyond in all aspects of work. You are flexible, have a positive ‘can do’ attitude and are friendly by nature. You are comfortable with physical work, such as trolley delivery and moving boxes, and thoroughly enjoy being busy in an energetic team environment.

To be successful in this role you will have:

• At least 1 year experience working within a professional services environment, experience in a customer service role is essential
• Professional presentation, reliability, and excellent organisational skills
• The ability to communicate effectively with people at all levels
• Strong attention to detail with a focus on quality
• Demonstrated ability to effectively prioritise and multi-task to meet deadlines
• A proactive approach, with the ability to work both independently and as part of a team
• Sound computer skills and proficiency in Microsoft Office Outlook, Word & Excel
• A dedicated work ethic and a desire to learn and grow.

ABOUT THE ROLE

Join our vibrant Sydney team as an Office Assistant/Receptionist, where every day offers something new! In this hybrid role you’ll take on a variety of responsibilities across the office, allowing you to truly make your mark. This is your chance to own a diverse set of tasks and become an integral part of our workplace.
The successful candidate will be required to work the set hours of 9.00am – 5.30pm, Monday to Friday, with occasional flexibility.

Some of the daily activities you will perform include:

• Greet and assist guests, visitors and clients in a courteous and professional manner
• Manage and direct incoming calls to our national switchboard.
• Providing reception cover daily for lunch, tea breaks and end of day closure
• Coordinate and monitor meeting room booking requests
• Handling all print and mailroom related requests
• Scheduling and overseeing incoming and outgoing courier bookings
• Sorting and distributing incoming mail and manage deliveries.
• Scanning, photocopying, printing, collating, binding and laminating tasks
• Maintaining all internal print rooms supplies
• Court filing and document delivery to court or clients premises
• Providing ad hoc administrative and facilities support duties as necessary.

To be successful in this role you will have:

• At least 1 year experience working within a professional services environment, experience in a customer service role is essential
• Professional presentation, reliability, and excellent organisational skills
• The ability to communicate effectively with people at all levels
• Strong attention to detail with a focus on quality
• Demonstrated ability to effectively prioritise and multi-task to meet deadlines
• A proactive approach, with the ability to work both independently and as part of a team
• Sound computer skills and proficiency in Microsoft Office Outlook, Word & Excel
• A dedicated work ethic and a desire to learn and grow