Office Assistant

at  Total Fire Protection

Total Fire is the preferred life safety service and fire monitoring provider to a wide variety of businesses and institutions in the Ottawa area. We service various life and safety equipment including Fire alarms, Fire extinguishers, Fire Hoses, Fire Hydrants, Back Flow preventers, Sprinkler Systems, and much more.
Job description
We are currently seeking a temporary part time Office Assistant with the possiblity of a permanent position to work with technicians, office staff, and clients in a pleasant and efficient manner.

QUALIFICATIONS:

Multitasking- must be able to handle a variety of tasks, clients, and requirements to meet deadlines
Organized - maintain/update files and records. Follow set timelines for scheduling per multiple timelines and contracts at the same period.
Writing Skills - professional, effective, and clear communication with clients and staff by email (and other formats as needed).
Computer skills - Highly experienced in Windows and Microsoft Excel.
Fast-paced environment - the ability to work under pressure.
The ideal candidate is detail-oriented, works well with others, has an excellent phone manner, and a pleasant demeanor.
G Class driver’s license. is an asset but not a must
Partial work-from-home options are possible in emergency situations.
Bilingual (is an asset but not a must-have)
Fire Alarm experience (is an asset but not a must-have - wage premium available for candidates with Fire Alarm experience)

Prepare account statements for clients
Create and send invoices using company software
Follow up on outstanding payments
Processing payments from customers, using online software