Office Coordinator

at  Commonwealth Catholic Charities

SUMMARY: This position is responsible for general office coordination in assigned office/location. These responsibilities are usually performed in conjunction with a front desk Administrative Assistant position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinates the ordering of office supplies in assigned location(s), ensuring seamless office operations.
• Receives information from facilities and IT departments regarding contracted vendors. Greets vendors, provides any available information, guides them to assigned work area, and reports any relevant information back to the appropriate manager.
• Reports all maintenance issues to the Director of Facilities.
• Acts as a liaison with the Director of Facilities, addressing and coordinating maintenance tasks and issues as assigned.
• Ensure the office area remains organized, tidy and conducive to a productive work environment.
• Collaborate with various departments to facilitate smooth interdepartmental communication and operations.
• Represents the Agency in the community and workplace in a professional and ethical manner.
• Demonstrates sensitivity to the service populations cultural and socioeconomic characteristics.
• Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills.
• Utilizes a basic knowledge of Microsoft Office applications.

EDUCATION and/or EXPERIENCE: High School Diploma or equivalent is required with one year of related experience.
DIRECT REPORTS: Non

• Coordinates the ordering of office supplies in assigned location(s), ensuring seamless office operations.
• Receives information from facilities and IT departments regarding contracted vendors. Greets vendors, provides any available information, guides them to assigned work area, and reports any relevant information back to the appropriate manager.
• Reports all maintenance issues to the Director of Facilities.
• Acts as a liaison with the Director of Facilities, addressing and coordinating maintenance tasks and issues as assigned.
• Ensure the office area remains organized, tidy and conducive to a productive work environment.
• Collaborate with various departments to facilitate smooth interdepartmental communication and operations.
• Represents the Agency in the community and workplace in a professional and ethical manner.
• Demonstrates sensitivity to the service populations cultural and socioeconomic characteristics.
• Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills.
• Utilizes a basic knowledge of Microsoft Office applications